Administration - Payroll Specialist

Mission Statement

"The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high-quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations."

It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.

• Paid Time Off – Earn just under 5 weeks in your first year when working 40 hours/week
• Nine (9) Paid Holidays
• Health Insurance including vision coverage with option of a high or low deductible health insurance plan
• County‑funded Health Reimbursement Account (HSA) depending on health plan selection
• Prescription Drug Plan
• Gym Membership Discounts
• Dependent Flexible Spending Account
• Dental Insurance
• Long and Short‑Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Life Insurance
• State Pension Plan
• Deferred Compensation (457) Retirement Plans

• Paid Time Off
• Paid Holidays
• Life Insurance
• State Pension Plan
• Gym Membership Discounts
• Employee Assistance Program

Under the direct supervision of the Human Resources Director, processes County payroll and maintains records and provides information on behalf of Human Resources. Must be knowledgeable of County union contracts, County personnel handbook and state and federal regulations related to pay. Performs a variety of record‑keeping and clerical tasks related to keeping payroll accounts and employee records and serves as a point of contact for questions, concerns and general inquiries.

• Responsible for upkeep of Dayforce Payroll, Workforce Management, and Schedule Modules; create and maintain pay codes in compliance with county policies and resolve Dayforce payroll errors.
• Enter and monitor employee garnishments, liens and levies to ensure compliance with the Consumer Credit Protection Act and other regulations.
• Prepare and reconcile monthly and annual Wisconsin Retirement System reports, payments, and DSPS safety reporting.
• Process and prepare W‑2 forms at year‑end and provide payroll information for audit as requested.
• Assist in calculating and balancing figures, process paperwork associated with various accounts, reports, audits, and state unemployment.
• Balance payroll withholding and fringe benefit balance sheet accounts and prepare necessary journal entries.
• Create, update, and maintain the payroll processing procedures manual; review all employee data for proper reporting.
• Prepare wage and fringe benefit departmental worksheets for the annual budget.
• Review payroll reports for accuracy and resolve discrepancies with state or IRS as needed.
• Submit necessary information and make corrections to Employee Trust Funds for Pension plans and Workers Compensation insurance carriers.
• Maintain Workers Compensation files, provide information to managers/supervisors regarding light duty, and collect mileage and physician paperwork.
• Research payroll taxation issues, wage and hour compliance, and resolve discrepancies.
• Process payments for county benefits such as Health Reimbursement Accounts (HRA), Flexible Spending Accounts, and related fees.
• Perform other duties as assigned.

• High School Diploma or equivalent.
• Associate degree in Business Administration, Accounting, Human Resources, or Office Technician preferred but not required; 2‑3 years payroll or related experience considered in lieu of a degree.