Administrative Coordinator

Waterways Association of Menominee and Shawano Counties, Inc.

Role Type Administration, Communications, Natural Resources

Salary $24.00 - $26.00 per hour

Benefits Paid vacation; 8 paid holidays; comped overtime; mileage

Final date to receive applications October 1, 2026

WAMSCO is seeking a highly organized, detail-oriented, creative, and versatile

professional to serve as our Administrative Coordinator. This position will handle

organizational communications and a variety of administrative and grant-related

responsibilities while also supporting WAMSCO's conservation programs and

implementation projects.

This is a multidisciplinary position suited for someone who enjoys working both behind the

scenes and in the field. The ideal candidate will be equally comfortable developing a

grant application, tracking and managing finances, designing professional marketing

materials, assisting with restoration projects, creating educational materials, and

communicating with landowners, community members, partners, and funders.

• Maintain organized digital and physical records related to WAMSCO programs,
• Assist with scheduling, meeting preparation, event logistics, correspondence, and
• other organizational needs.
• Maintain calendars and project schedules.
• Prepare reports, presentations, meeting materials, and organizational documents.
• Coordinate communications with project partners and stakeholders.
• Assist the WAMSCO Board with special projects and other organizational priorities.
• Support the overall operation of a growing nonprofit organization and contribute
• wherever needed to advance WAMSCO’s mission.
• Participate in fieldwork, restoration activities, planting events, and other hands-on
• conservation activities as needed.
• Maintain accurate project records, photographs, monitoring information, and other
• documentation.
• Assist with evaluating project outcomes and preparing reports for funders and
• partners.

• Assist with identifying, researching, and preparing grant applications.
• Assist with developing project budgets and monitoring expenditures throughout the
• Track grant deadlines, deliverables, budgets, project milestones, and reporting
• requirements.
• Maintain organized records of grant-funded activities and expenditures.
• Prepare and submit grant reimbursement requests.
• Track payroll, project expenses, invoices, receipts, and other documentation
• required for grant reimbursement and compliance.
• Assist with preparation of progress and final grant reports.
• Coordinate with staff, President, Treasurer, and project partners to ensure grant
• requirements are met.

• Develop graphics, flyers, brochures, educational materials, signage, presentations,
• and promotional materials.
• Photograph, video, and document WAMSCO projects, events, restoration activities,
• and educational programs.
• Maintain and update website content, including program information, events,
• educational resources, and organizational news.
• Help communicate technical conservation information in a way that is accessible
• and engaging to the general public.
• Promote WAMSCO's programs and demonstrate the organization's impact through
• storytelling, photography, graphics, data, and other communications.
• Assist with social media campaigns to promote WAMSCO programs, events,
• projects, educational opportunities, and partner initiatives.
• Assist with media relations, press releases, public announcements, and other
• external communications.

• Assist with planning, coordinating, implementing, and documenting WAMSCO
• conservation projects.
• Support projects involving shoreline restoration, agricultural best management
• practices, native plantings, water quality, and other natural resource initiatives.
• Communicate with municipalities, counties, landowners, farmers, conservation
• organizations, state agencies, and other project partners.
• Represent WAMSCO at community events, conferences, fairs, workshops, and
• other public events.
• Deliver environmental education programs for students, adults, farmers,
• landowners, community groups, and other organizations.
• Develop lesson plans, presentations, activities, demonstrations, and educational
• materials related to water resources.
• Lead or assist with classroom presentations, field trips, workshops, educational
• events, and community programs.

• Degree and/or equivalent experience in…