Accountant, Accounting & Finance, Office Administrator​/ Coordinator

Job Posting

Important Recruitment Information for this vacancy

* Job Posting closes:
Open until Filled

* Required documents uploaded by:
All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

https://(Use the "Apply for this Job" box below)./

About the Position

Who can apply:
Anyone

Classified/Unclassified Service:
Unclassified

Full-Time/Part-Time:
Full-Time

Regular/Temporary:
Regular

Work Schedule:

M-F

Eligible to Receive Benefits:
Yes

Veterans' Preference Eligible:
Yes

Disability Preference Eligible:
Yes

Search :
Up to a maximum salary of $52,204.00 annually.

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

This position is responsible for the following:
Processing of KDADS interagency Interfunds, utilizing Excel spreadsheets to determine the proper funding. This position will be maintaining the Processing of Vouchers for recurring vendors, primary responsibility for documentation review and preparation of accounts payable vouchers. This position is required to audit and review incoming invoices for accuracy and preparing requisitions/purchase orders as required for payment. Provides administrative support to the Division and Commission.

Job Responsibilities may include but are not limited to the following:

Invoices-Operating Services

Audits and reviews all incoming invoices for regular reoccurring agency operating services and purchase orders to verify all charges are accurate and in compliance with statutes, regulations, and agency policies. Reviews prior payments to confirm that duplicate payments are not made. The incumbent researches accounting records, reports, and other documentation to identify and compile information for special reports. The incumbent uses several computer programs including the Research Statewide Management, Accounting and Reporting Tool (SMART), Excel spreadsheets, or Access databases to inquiries from vendors, supervisor, division director, commissioner, or other agency staff.

Interagency Invoices

When notified by another state agency of an expenditure that needs to be paid the incumbent determines the correct funding per the billing agencies documents and internal KDADS systems. Incumbent then enters correct payment funding on KDADS half of SMART interfund document and sends the interfund for approval. Incumbent monitors and communicates with the other agency until the interfund is reciprocated and completely processed.

Reconciliation

Reconciles bank statements and other records with agency accounts and budgets. Responsible for monthly PCard reconciliation.

Mission Support

Provide administrative support to the Division and Commission.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assist other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Requirements:

* One year of experience in accounting/auditing support work.

Preferred:

* Knowledge of basic accounting principles, practices and standards.

* Knowledge of computerized accounting software.

* Ability to make mathematical calculations rapidly and accurately.

* Ability to detect and reconcile discrepancies in financial records.

* Ability to use calculators, personal computers and application software.

Recruiter Contact Information

KDADS - Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone:

Fax:

Email: KDADS.APPLY

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers My Contact Information page.
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Upload required documents listed below for the Careers My Job Applications page.
* This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers My Job Notifications page

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