Construction Project Coordinator/Office Administrator
Job in
Shawnee, Johnson County, Kansas, 66203, USA
Listed on 2026-02-08
Listing for:
JARBO
Full Time
position Listed on 2026-02-08
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
WHAT WE OFFER (BENEFITS & COMPENSATION)
- Competitive annual salary: $50,000 - $70,000 DOE
- Health insurance and benefits package
- Paid time off and holidays
- Professional development opportunities
- Collaborative team environment
- Manage project documentation including proposals, subcontracts, change orders, RFIs, submittals, drawings, invoices, and close-out packages across multiple active construction projects
- Coordinate scheduling for internal meetings, site visits, and project milestones using project management software and tracking tools
- Oversee daily office operations including supplies, equipment, vendor relationships, facility maintenance, and incoming/outgoing correspondence
- Provide administrative support to project managers, construction managers, and executive leadership including calendar management and travel arrangements
- Process expense tracking, invoice submissions, timesheets, and assist with budget documentation and prevailing wage requirements
- 2-3 years of experience in construction coordination, project administration, or office management roles
- Strong organizational and multitasking abilities with attention to detail
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required
- Excellent written and verbal communication skills for client and subcontractor interactions
- Ability to manage competing priorities in dynamic construction environments
- Experience with Procore, Bluebeam, or similar construction project management software
- Understanding of construction terminology, processes, document control, and compliance procedures
- Associate or bachelor's degree in construction management, business administration, or related field
- Previous experience supporting multiple departments or executive teams
- Familiarity with accounting, HR processes, or prevailing wage documentation
- Primarily office-based with occasional construction site visits as needed
- Ability to sit for extended periods while performing computer-based tasks
- Occasional lifting of office supplies or project materials up to 25 pounds
- Standard business hours Monday-Friday with flexibility for project deadlines
- Valid driver's license for site visits within the Shawnee/Kansas City metro area
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