Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
February 23, 2026

Required documents uploaded by:
February 23, 2026

Current applicants are still in consideration, need not to reapply.

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
Anyone (External).

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Hourly Pay Range: $16.56 - $18.26

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0241048)

The Kansas Department of Health & Environment has a Senior Administrative Assistant opening in Topeka. The Incumbent in this role will be reviewing application, reviewing documents and where the consumer is residing, review case bank, review consumers age, facilities, reviewing active case, review if consumer has been in a hospital for more than 90 days, create record for the consumer, create LTC data record, adding information to the Quarterback spreadsheet, making sure the case bank of the task and the program block has been reassigned correctly to match the unit of the selected facility, reassigning tasks when needed requesting Kare Scores, filling out the data in LTC record list.

Job Responsibilities may include but are not limited to the following:

* Determine the correct DCF queue by reviewing the worker

* Re-assign tasks from LTC Eligibility queue to correct DCF queue

* Attempt to phone household to clarify Nursing facility and if not reassign to E&D eligibility for medically needy spenddown determination.

* Requesting KDADS and responses.

* Mailing KC1500 applications & creating a Slip sheet to be mailed

* Imaging the CARE responses from KDADS, making sure that there is a task created, or an existing one is updated to new information, If IROD task is created and if it's within the timeframe, new incoming documents or follow up written correspondence task is created and journal the case.

* Receiving eligibility information from assessing entities, Review the case bank , HCBS program type

* Changing case bank. Imaging 3160, PPOC, NOA & other email attachments requested to be imaged to the case

* Mailing KC1500 applications & creating slip sheet and adding information to the App Sent Spread Sheet reviewing the App Sent Spread Sheet daily

* phone the consumer regarding the KC1500, if no case has been found, forwarded the 3160,…