Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
February 20, 2026

Required documents uploaded by:
February 20, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
External (Open to Anyone)

* Classified/Unclassified Service:
Classified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Pay Range: $15.75 - $17.39

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0210378)

Position Summary & Responsibilities:

Perform an independent review of Kansas Public Water Supply Loan Fund (KPWSLF) and Kanasas Water Pollution Control Revolving Loan Fund (KWPCRLF) project payment requests. Process approval requests for payments, or if not approvable, identify specific project payment to be delayed and reason for delay. Work includes processing routine and also unique payment request calculations for complex projects. Interface with the SMART payment voucher processing system to assure continued payment processing by KDHE and Kansas accounting systems.

Project Payment requests must be promptly reviewed to assure cash flow to Loan Recipients to prevent undue economic hardships. Perform an independent and more detailed file review of the final payment request to assure program deadline requirements for document submittals and approvals are obtained prior to final payment. In all cases coordinate with Supervisor and field inspection staff. Special emphasis of the 50% payment is necessary to ensure Supervisor is notified of the need for the Final Plan of Operation for KPWSLF and KWPCRLF projects.

Following receipt of payment request, completeness and error comments are provided to the Loan Recipient. A letter is written by the incumbent of Loan Recipient regarding upcoming payment by State Treasurer. Incumbent payments are delayed for cause, and all necessary documents are received. Reviews must be consistent and accurate. Payment reviews must also address owner compliance with Davis/Bacon and American Iron and Steel certifications as required by federal law and KDHE procedures.

Job Responsibilities may include but are not limited to the following:

Performs file searches and file maintenance as required for KPWSRF and KWPCRLF projects. All paper is scanned into the BOW PWS Image Now records system. Coordinate electronic archiving of SRF project documents in accordance with PWS Section established procedures and the "Image Now" system now called Perceptive Content.

Qualifications

* Education:

* High School, GED

* Licensing & Certification:

* Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

* Minimum Qualifications:

* One year of experience in general office, clerical and administrative support work.

* Preferred Qualifications:

* Word, Excel, PowerPoint, Access

* Proofreading, editing, attention to detail

* Financial spreadsheets

* Ability to check and correct numbers and math calculator

* Training and experience in general office practices, office administration, mathematics, grammar

* Training and experience in the use of the personal computer, e-mail systems, and…