Executive Assistant - Transportation Insurance

Executive Assistant – Administrative

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of Marsh McLennan.

• Schedule appointments and meetings, including day‑to‑day and long‑term management of scheduled appointments and meetings.
• Type correspondence, prepare meeting agendas, take meeting notes, maintain records, organize executive calendar and proactively assist in day‑to‑day management of EVP's schedule.
• Create and edit documents using PowerPoint, Excel and Word, maintaining confidentiality at all times, especially when dealing with sensitive information and internal correspondence.
• Ensure coordination, planning and scheduling of routine engagements and internal/external meetings and events. Schedule and attend meetings on behalf of EVP as needed, taking notes and recording minutes.
• Maintain ownership over administrative functions involved in the proposal process; to include preparation of materials and content with acute attention to detail, printing/creation of a polished and professional presentation for EVP to use in client meetings, and communication with Client Managers to coordinate timely preparation of content.
• Prepare meeting rooms/facilities and required audiovisual and IT equipment as needed for in‑office meetings.
• Coordinate business travel arrangements, including providing assistance with tracking and submission of travel and entertainment expenses reports.
• Assist with various other special projects as needed.

• High school diploma required; associate's degree or higher in Business Administration or related field preferred.
• Three to five years administrative assistant experience in a professional office environment; insurance industry administrative experience preferred.
• Must possess a high level of integrity and the ability to maintain confidentiality at all times.
• Excellent written and verbal communication skills necessary to communicate effectively with clients and coworkers using tact and diplomacy.
• Emphasis on accuracy, attention to detail and the ability to proof one's own work as well as the work of others; proactive delivery of high‑quality work.
• Commit to additional hours of work when necessary to reach goals. Flexibility to arrive early and stay late, as needed.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to read and comprehend complex instructions, correspondence and memos.
• Strong and pleasant telephone and interpersonal skills, and the ability to deal professionally with clients and co‑workers on the phone and in person.
• Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and carry multiple projects through to completion.
• Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays or unexpected events.
• Ability to maintain a mature, problem‑solving approach; general knowledge of how to get things done.

• Generous time off, including personal and volunteering.
• Tuition reimbursement and professional development opportunities.
• Charitable contribution match programs.
• Stock purchase opportunities.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.