Administrative Assistant - Kansas Veterans Affairs Office

Position: Administrative Assistant - Kansas Commission on Veterans Affairs Office
Job Posting

Important Recruitment Information for this vacancy:

Job Posting closes:
Open Until Filled

Agency Information:
The Kansas Office of Veterans Services oversees two state veterans nursing homes, four state veterans cemeteries, a robust veteran services program with mobile and field offices located across Kansas. This position is located in our Central Office in Topeka, KS.

More information regarding our agency is located at http://(Use the "Apply for this Job" box below)..gov

About the Position:

This position reports to the Deputy Director and provides administrative support for multiple programs within the agency, including the Director.

Who can apply:
Qualified Candidates

Classified/Unclassified Service:
Unclassified

Full-Time/Part-Time:
Full Time

Regular/Temporary:
Regular

Work Schedule:

M-F / 8 AM - 5 PM

Eligible to Receive Benefits:
Yes

Veterans' Preference Eligible:

Search :
Salary is $15.18 - $18.50 per hour. A higher salary may be negotiated based upon education and applicable experience.

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

* Comprehensive medical, mental, dental, vision, and additional coverage

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Fitness Centers in select locations

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Position Summary:

We are looking for a team player who, when caught up with their personal work load asks others how they can assist. We are an agency that provides information, support and services to veterans and their eligible dependents and the ability to be accurate and communicate clearly with both co-workers and customers is necessary.

Job Responsibilities may include but are not limited to the following:

Administrative Support

* Prepares correspondence which typically consists of typing letters, forms, statements, and other requests for central office staff. Proofreads documents and ensures work is professional, clear and correct before providing final product.

* Files incoming/outgoing correspondence and related documents. Maintain a filing system, both digital and hard copy, which allows for efficient and prompt retrieval of documents.

* Adheres to all confidentiality and privacy rules and regulations.

* Purges files in accordance with established records management retention policy.

* Collects and distributes mail of all types including building and interoffice mail as well as all classes of federal mail. Copies, assembles and/or prepares various materials for mailing or handouts. These include forms, posters, handouts, and flyers as well as other materials available to agencies and persons upon request.

* Coordinate, schedule appointments and meetings as necessary for central office staff.

* Make travel reservations for staff as required.

Reception

* Answer incoming telephone calls in a professional and courteous manner with clarity of voice. Answers general questions in nature and transfers call to the appropriate staff person for more complex questions.

* Greets individuals who enter the office in a professional and courteous manner. Handles routine matters and provides information requiring little or no interpretation of agency policies. Refers customers to other appropriate staff or resources as necessary.

Business Office Support

* Prepare purchase orders and create requisitions in SMART.

* Set up new vendors in SMART.

* Prepare travel vouchers for staff as assigned.

* Prepare travel reimbursements detail for accounting office.

* Work with business offices to track down invoices and receipts.

* Track expenditures and enter data in usable format for Deputy Director reports

Other

* Approves and processes Veteran hunting and fishing license applications.

* Assists in developing digital monthly newsletters as needed by using various software applications. Ensure the document is free of grammatical and spelling errors.

* Assist the Director of Operations in maintaining and updating the agency's website.

* Receives and documents after action reports submitted by employees

* Assist in PR function for the agency. Prepare news release, take pictures and write articles.

* Assist in tracking House and Senate bills during the Legislative Session.

* Receives, dispatches, and monitors all webmaster emails and constituent requests.

Special Projects

Performs special assignments, special projects or other related duties as may be delegated by the supervisor and/or Director within time limits and in accordance with special instructions given at the time the assignments, project, or related duty is assigned.

Qualifications:

Education:

Education may be substituted for experience as determined relevant by the agency.

Licensing & Certification:
Valid Driver's License

Minimum Qualifications:

* One year of experience in general office, clerical or…