Operations & Special Project Coordinator

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
June 21st, 2026

Required documents uploaded by:
June 21st, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
Anyone (External).

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Hourly Pay Range: $25/hr

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0245957)

Grant, Contract, and Fiscal Coordination

Lead administrative management of all bureau grants, contracts, MOUs, and task orders, ensuring timely routing, accuracy, and compliance. Track grant timelines, amendments, reporting requirements, and fiscal implications to support proactive planning and accountability. Serve as the primary administrative liaison with Procurement, Legal, Fiscal, and program staff. Prepare, review, and maintain contract documentation and administrative budget materials.

Bureau Administrative Systems & Process Improvement

Design and maintain standardized administrative processes, templates, workflows, and routing guides. Optimize routing paths for fiscal documents, agreements, and required reporting. Develop tracking systems or dashboards for grant cycles, contracts, invoices, and project milestones. Identify gaps in administrative processes and propose solutions using critical analysis. Train staff on administrative procedures, compliance expectations, and document management practices.

Relationship Management & Cross-Bureau Collaboration

Serve as the administrative representative for bureau leadership across KDHE bureaus and partner agencies. Maintain strong working relationships with Procurement, Legal, Fiscal, Operations, IT, and external partners. Facilitate communication between program sections and leadership to support bureau priorities. Represent the bureau on administrative work groups, task forces, or committees as assigned

Job Responsibilities may include but are not limited to the following:

Documentation, Reporting & Records Management

Maintain accurate, organized records for grants, contracts, fiscal tracking, and administrative procedures. Prepare documentation for federal or state audits and internal reviews. Develop and update administrative manuals, checklists, and routing reference guides. Ensure document version control, naming conventions, and secure storage

Qualifications

* Education:

* High School/GED

* Licensing & Certification:

* Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

* Minimum Qualifications:

* Five years of progressively responsible administrative experience related to grants, contracts, fiscal coordination, or complex workflow management.

* Experience supporting senior leadership or coordinating multi-step processes across teams.

* Experience developing or improving administrative systems or tools.

* Word, Excel, PowerPoint, Access

* Proofreading, editing, attention to detail

* Ability to communicate effectively, orally and in writing

* Experience with gathering, reviewing and tracking contracts and fiscal information

* Advanced…