Administrative Assistant

Job Posting

Agency Information:
Kansas Department of Labor

The Kansas Department of Labor (KDOL) assists in the prevention of economic insecurity through unemployment insurance and workers compensation, by providing a fair and efficient venue to exercise employer and employee rights, and by helping employers promote a safe work environment for their employees. This facilitates compliance with labor laws while enabling advancement of the economic well-being of the citizens of Kansas.

At KDOL, our employees are our most valuable resource. We encourage our employees to grow and advance by participating in job shadow/training opportunities within KDOL. We value work-life balance and offer flexible schedules and telework opportunities.

As a quickly growing agency, we are always looking for passionate, talented and creative people to join our team. If you're looking for a challenge that will lead you to the next level of your career, you've found the right place. Come grow with us!

Learn more .gov

About the Position:

* Who can apply:
External, open to all.

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* FLSA Status:
Non-exempt

* Work Schedule:

Monday - Friday 8:00a - 5:00p

* Eligible to Receive Benefits:
Yes

* Veteran and/or Disability Preference Eligible Yes. See below for description:

* Office

Location:

Onsite in Topeka

* Application Due:
Sunday, June 28, 2026

* Compensation:
Starting at $16.94 / hour
* Wage is commensurate with experience and qualifications.

Employment Benefits:

* First day of employment coverage under the State's comprehensive medical and prescription drug coverage and dental plan.

* Additional voluntary options including vision, hospital indemnity, accident and critical illness insurance plans and flexible spending accounts.

* Retirement and deferred compensation programs

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Employee discounts with the STAR Program

* We celebrate employee appreciation and host socializing events

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:
Administrative Assistant

Seeking a highly organized and detail-oriented professional to serve as the primary coordinator for legal processing activities within the UI Tax program. Responsibilities include preparing and managing legal documentation such as subpoenas, court orders, and show-cause documents; maintaining accurate service records; monitoring compliance and appearance deadlines; and conducting timely follow-up on outstanding legal matters. The position works closely with internal partners and the Legal Department to address non-compliance issues and help ensure accountability across all active legal cases.

Additional responsibilities include providing operational and administrative support to UI Tax supervisors by researching and gathering information, responding to inquiries, completing follow-up actions, and assisting with timekeeping reports, performance data, historical records, and other operational metrics that support program management and decision-making.

The position also assists with employer communications by managing email correspondence, responding to inquiries, and providing information and support related to UI Tax programs, training initiatives, and employer services. Successful candidates will demonstrate strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment while delivering excellent customer service.

Minimum Requirements:

* High School Diploma or equivalent

* One year of administrative, clerical, legal support, customer service, or office support experience.

Special

Knowledge, Skills and Abilities:

* Experience maintaining records, tracking deadlines, and managing multiple assignments with attention to detail.

* Ability to research information, prepare correspondence and documentation, and follow established procedures.

* Strong written and verbal communication skills.

* Proficiency with standard office software, including email, word processing, and spreadsheet applications.

* Ability to interact professionally with internal staff, employers, and external stakeholders while maintaining confidentiality and accuracy.

Pre-Employment Requirements:

* Pre-Employment background screening

* State of Kansas Tax Clearance Certificate. The successful applicant (including new residents) must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website within 10 days of the date the applicant has been offered the employment position. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws.

A Tax Clearance expires every 90 days. This is in accordance with Executive Order 2004-03. If you need assistance with the tax…