Administrative Assistant

Job Posting

Job

Administrative Assistant - Records

Agency Information:

Topeka Correctional Facility

815 SE Rice Road

Topeka, KS 66607

Job Posting Closes:
July 20th, 2026

About the Position

Who can apply:
Applicants that meet minimum qualifications

Classified/Unclassified Service:
Unclassified

Full-Time/Part-Time:
Full-Time

Regular/Temporary:
Regular

Work Schedule:

Monday - Friday, 8:00 am - 5:00 pm

Eligible to Receive Benefits:
Yes

Veterans' Preference Eligible:
Yes

Search : $15.18/hourly

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

* Comprehensive medical, mental, dental, vision, and additional coverage

* Sick & Vacation leave

* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

* Paid State Holidays (designated by the Governor annually)

* Fitness Centers in select locations

* Employee discounts with the STAR Program

* Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The purpose of this position is to provide clerical support to members of Classification, Unit Team, and Programs. The mission of this position is to ensure that procedures and processes are addressed in a timely fashion. The goal of this position is to provide support and assistance to the records office staff and the Classification Administrator.

Job Responsibilities may include but are not limited to the following:

* Process all detainers according to policy and procedure as they arrive, completing all needed steps within 7 days.

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* Complete necessary paperwork within 5 working days of request from inmate for mandatory disposition of detainers (180-day writ) or executive clemency. Print prisoner review board minutes from Toads and distribute.

* Prepare master files for intakes

* Provide back up support to other records personnel in imaging process, facility count procedures, daily entry of moves in computer system, intake procedures and release processes.

Qualifications

Minimum Qualifications:

* Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency

Preferred Qualifications:

* Completion of the Department's Supervisory Training Course.

* Ability to deal effectively with individuals.

* Knowledge of procedures and practices of supervising inmates confined to an adult maximum correctional institution.

* Ability to use physical force as warranted subduing violent inmates.

* Limited independent work experience in general corrections.

* Three years of experience in corrections or detention work.

Pre-employment & Post-Offer Requirements:

* Must have a Valid High School Diploma or Equivalent.

* Must possess good overall physical & mental condition consistent with the unassisted ability to perform, with or without reasonable accommodation, essential functions of a Administrative Assistant.

* Must take and pass drug screen, background check, and two Tuberculosis (TB) tests.

* Must be a current United States Citizen.

* Must be free of misdemeanor convictions involving domestic battery as an adult unless the conviction was for a battery committed prior to July 1, 1997, and has been expunged. Must be free of felony convictions.

Recruiter Contact Information

Name:
La Donna deOsio

Email: _HR

Phone:

Mailing Address: 815 SE Rice Road, Topeka, KS 66607

See the helpful links below to assist in completing your application:

Instructions:

Job Search

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Frequently Asked Question

Required Documents for this Application to be Complete

Upload these on the Attachments step in your My Job Application page:

* Transcripts

* Cover Letter

* Resume

* DD214 (if you are claiming Veteran's Preference)

* Kansas Tax Clearance Certificate

Tax Clearance Certificate Information

Helpful Resources .gov: "How, What, & Where do I Upload Documents"

Work Authorization & Employment Eligibility

The Kansas Department of Corrections (KDOC) does not sponsor employment visas for any positions and does not participate in the STEM-OPT extension program. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment without the need for current or future visa sponsorship.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents, please refer to the federal Form I-9.

E-Verify Participation

KDOC participates in E-Verify and will provide the federal government with the information from your Form I-9 to confirm authorization to work in the United States. For more information about E-Verify, please visit E-Verify.gov. For information about your rights under the Immigrant and Employee Rights Section (IER), please visit justice.gov/crt/immigrant-and-employee-rights-section.

KDOC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all…