Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
July 26th, 2026

Required documents uploaded by:
July 26th, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
Anyone (External).

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Hourly Pay Range: $17.78

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0228426)

Assist the Chief of Registration with special projects related to vital records. Prints unofficial copies of death records for other agencies in KDHE when request are received in the office. Test and trouble shoot upgrades or fixes to the electronic registration system and report any issues into a specialized program and track that issue to completion. Add and/or update the Procedure Manual with any processes that have changed or is missing.

Provide assistance to the Registration, Amendments, Field Staff and Data Management Units as needed by assisting with opening daily mail and distributing the mail to the appropriate unit, reviewing and accepting birth and death certificates and establishes new legal birth certificates if documents provided meet state statute and regulation requirements. Reads, interprets and enters data from multiple sources into the database.

Certificates and documentation must be filed in the drawers within the vault daily and in numerical order. This includes obtaining a report to check total electronic filed divorces and marriages against the hard copy certificates received to ensure that all numbers are accounted for.

Job Responsibilities may include but are not limited to the following:

Follows office guidelines and set schedules for on-site storage of original records. Assures records are in the exact historical order. Reviews every record to assure they are accounted for and in exact numerical order before sending records off-site. The incumbent is the last person to have access to the original records being sent to off-site storage.

Keeps a detailed electronic and paper listing of all original and amended records which have been scanned onto the optical disk system and have been sent off-site.

Qualifications

* Education:

* High School, GED

* Licensing & Certification:

* Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

* Minimum Qualifications:

* Six months of experience in general office, clerical or administrative support work.

* Preferred Qualifications:

* Word, Excel, PowerPoint, Access

* Proofreading, editing, attention to detail

* Typing, Alpha/Numeric Data Entry

* Strong interpersonal skills

* Good communication skills

* Ability to work independently

* Experience with confidential information.

* Six months of experience at an advanced level in support/clerical work

* Post-Offer, Pre-employment Requirements:

* In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification…