Administrative Specialist

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
July 26th, 2026

Required documents uploaded by:
July 26th, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
Anyone (External).

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Hourly Pay Range: $18.44 - $19.85

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0234883)

CLIA:
Provides administrative, clerical, and operational support to the CLIA program. Maintains and enters application information into the CMS Qies national database of Kansas clinical laboratories. Queries this database to answer client questions. Interpret data from FDA's CLIA page (https://) to ensure testing complexity is consistent with certificate type. Prepares documents from the CMS database for the enforcement of the CLIA laboratory (42 CFR 493) regulations.

Reviews application submissions for completeness. Interacts with KHEL CLIA staff to facilitate communications between staff and clients regarding CLIA issues. Interacts with federal CLIA staff to resolve payment disputes. Interacts with clinical laboratory clients across Kansas to provide clear guidance on required forms, deadlines, and program processes. Maintains accurate physical and electronic records. Manages shared email inbox and phone lines to route technical questions appropriately.

Serves as the point-of-contact for external Clinical Laboratory inquiries via phone and email. Communicates verbally and in writing to the public on specific processes or procedures. Responding to inquiries from clinical labs necessitates knowledge of medical and regulatory terminology in order to properly assess the inquiry.

ELIPO:
Provides administrative, clerical, and operational support to the Environmental Certification Program. Maintains the official accreditation status of all environmental labs enrolled in the program to ensure the availability of court-defensible environmental analysis. Provide clear guidance on required forms, deadlines, and program processes. Review application submissions for completeness. Prepare application files for technical review. Enter, update, and maintain program data in tracking systems.

Maintain accurate physical and electronic records. Manage shared inbox and phone lines to route technical questions appropriately. Responding to inquiries from environmental labs necessitates knowledge of environmental and regulatory terminology in order to properly assess the inquiry. Serve as the point-of-contact for external Environmental Laboratory inquiries via phone and email. Manages and coordinates correspondence for quarterly certification renewals.

Job Responsibilities may include but are not limited to the following:

FLEET:
Coordinates daily operations for KHEL's vehicle fleet. Serves as point of contact for all KDHE staff regarding KHEL's fleet of vehicles. Schedules vehicle reservations and records vehicle return data. Maintains travel gas cards. Tracks vehicle usage, mileage, and overall operating status. Schedules maintenance and repair as needed with approved…