Front Desk Attendance and Department Support

Front Desk Attendant and Department Support (Part-Time)

JOB DESCRIPTION Summary/Objective The Part-Time Front Desk Attendant and Department Support serves as the first point of contact for the office, ensuring a professional, welcoming, and organized environment for visitors, employees, and vendors. This role supports daily office operations through administrative coordination, front desk management, and general office support.

This person should have one of the following skillsets:

Data entry:
Provide data entry support with a high level of accuracy and attention to detail

Marketing:
Assist with basic marketing tasks such as content updates, organization, or coordination

Payables/Receivables:
Support accounting functions including accounts payable or accounts receivable processing

The ideal candidate is reliable, detail-oriented, and comfortable handling a variety of tasks in a dynamic environment. This position also provides an opportunity to contribute to additional business functions such as data entry, marketing support, or accounts payable/receivable, depending on experience and skillset.

Key Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Front Desk & Office Coordination Greet and assist visitors, ensuring a professional and welcoming experience

Manage office foot traffic and direct guests appropriately

Provide light phone coverage and route calls as needed

Maintain a clean, organized, and presentable front desk and common areas

Administrative & Office Support Sort and distribute incoming mail and coordinate outgoing shipments

Assist with ordering and maintaining office supplies, snacks, and beverages

Coordinate food orders for meetings and office events as needed

Support general administrative tasks across departments

Departmental Support (Based on Skillset)
Data entry:
Provide data entry support with a high level of accuracy and attention to detail

Marketing:
Assist with basic marketing tasks such as content updates, organization, or coordination

Payables/Receivables:
Support accounting functions including accounts payable or accounts receivable processing

Collaborate with internal teams to support special projects or operational needs

Required Education, Experience & Qualifications High school diploma or equivalent required; additional education preferred

Prior administrative, front desk, or office support experience preferred

Strong organizational and multitasking skills

Professional demeanor with strong communication and interpersonal skills

Ability to work independently and manage time effectively

Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience in data entry, marketing, or accounting functions (AP/AR)
Supervisory Responsibilities There are no supervisory responsibilities in this role.

Travel Expectations None.

Work Schedule This position is scheduled to work Thursdays and Fridays, 8:00AM to 3:00 PM.Work Environment & Physical Demands This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, and copy machines. Must be able to bend, stoop, reach, and lift up to 25 lbs. While performing the duties of this job, the employee is regularly required to talk or hear.

Specific vision abilities required by this job include close vision and ability to adjust focus. This may require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Disclaimer Compensation is commensurate with experience and relevant qualifications. Applicants must be able to pass a pre-employment drug screening and background screening with favorable results to be considered for employment. Stella Maris Family Office provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status.

Required Education, Experience & Qualifications High school diploma or equivalent required; additional education preferred

Prior administrative, front desk, or office support experience preferred

Strong organizational and multitasking skills

Professional demeanor with strong communication and interpersonal skills

Ability to work independently and manage time effectively

Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience in data entry, marketing, or accounting functions (AP/AR)
Supervisory Responsibilities There are no supervisory responsibilities in this role.

Travel Expectations None.

Work Schedule This position is scheduled to work Thursdays and Fridays, 8:00AM to 3:00 PM.Work Environment & Physical Demands This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, and copy machines. Must be able to bend, stoop, reach, and lift up to 25 lbs. While performing the duties of this job, the employee is regularly required to talk or hear.

Specific vision abilities…