Manager Retirement Administration

Position Title

Manager Retirement Administration

Broadmoor Campus

Responsibilities include strategic design related to the health system's retirement plans, all financial wellness programs, and scoping of possible employee recognition and appreciation program. This position will be responsible for leading a small team dedicated to financial wellness and retirement administrative duties.

• Skills and duties may vary dependent upon your department or unit.
• Participate in plan design with respect to participants, eligibility, matching vesting, withdrawals, etc., and manage the day‑to‑day administration and planning activities for the Retirement Savings Plans, including coordinating, compiling, and managing all plan census information, including participant enrollment and vesting. Respond to complex retirement benefit questions and correspond with vendors to resolve issues.
• Manage quarterly retirement plan administrative and plan performance reviews with all stakeholder parties. Fulfill fiduciary governance tasks as Plan Administrator and Secretary of the Retirement Benefits Committee (e.g., regular fee reviews, review of vendor requests for proposals, keeping/ratifying meeting minutes, recommending plan amendments/resolutions).
• Make recommendations to improve competitive position and/or legal compliance, including acting as an internal consultant and expert for retirement benefits and fiduciary responsibility best practices and market competitiveness, analyzing benchmark surveys and market, economic, and plan financial data to identify trends and improvement opportunities and working with finance to ensure enhancements are budgeted and accounted for properly.
• Manages inbound and outbound files with Third Party administration, reconciles each contribution file from all retirement plans, and conducts quarterly comprehensive audits of all retirement plans. Responsible for the review and final processing of withdrawals, distributions, and loan requests from the retirement plans.
• Develop and implement an annual financial wellness and retirement education and engagement calendar of activities to maintain and enhance participant engagement and expand availability of retirement information and education to employees by developing a financial education/financial wellness strategy.
• Ensures accurate eligibility and enrollment of all eligible participants and ensures both employee and employer contribution levels are accurate based upon years of service. Monitors the forfeiture accounts and applies employer contribution credits at the appropriate time.
• Prepares plan documents as needed, including notices and amendments, administration procedures and guidelines, and manages all participant communications.
• Develops audit protocols for all benefit and retirement programs; establishes a regular audit schedule and conducts audits accordingly; maintains a report of audit findings and corrections; oversees audit corrections and ensures all audit corrections are made; recommends changes to established procedures as required by audit findings.
• Stays current and maintains up‑to‑date industry knowledge via outside reading as well as attendance at educational seminars and classes.
• Responsible for creating and delivering all retirement and financial wellness related programs and communications, education series related to financial wellness or retirement benefits, and leading integrations/acquisitions.
• Will be responsible for a variety of other programs and benefit offerings related to financial wellness including an employee discount program at a local and national level, earned wage access program, tuition reimbursement and certifications, backup childcare offerings, and other potential future programs including employee recognition and appreciation program. In addition, will maintain external and internal partnerships with key contacts and vendor partners.
• Must be able to perform the professional, clinical and/or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job…