Academic Administration Office Coordinator - Oklahoma Baptist University

OBU Mission Statement

OBU transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ.

Oklahoma Baptist University achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them in their behavior.

• Demonstrate commitment to the essentials of the Christian faith.
• Commit to the mission and vision of Oklahoma Baptist University.
• Treat people with dignity and respect.
• Build relationships on honesty, integrity, and trust.
• Strive for excellence through teamwork, leadership, and a strong work ethic.
• Manage human and financial resources wisely and efficiently.

The Office Coordinator will provide support to the Academic Administration office and Academic Leadership. Office coordination includes general office duties, oversight of paperwork, office maintenance, and other duties as assigned by the Director of the Academic Offices. This position frequently engages faculty, staff, students, and prospective students and provides a welcoming presence to the Academic Administration office.

• Serve as a point of contact and gatekeeper for the Academic Administration office, representing them and creating a welcoming environment for guests.
• Facilitate clear communication between academic leadership, faculty, staff, students, external visitors, and callers.
• Promote a positive image of the University and stay informed about University programs and initiatives.
• Manage correspondence, answer phone calls, take messages on behalf of Academic Administration while maintaining confidentiality and professionalism.

• Maintain the calendar for the Academic Administration Conference room.
• Assist in maintaining other calendars as assigned.

• Reserve rooms and spaces for meetings and events as assigned.
• Co‑ordinate with Community Experiences and AV/technology needs and arrange catering through Chartwells or off‑site vendors as needed.

• Provide clerical support for the Dean of Online, Non‑traditional and Graduate Education, including dual credit enrollment and related processes.
• Provide administrative support for the Prison Divinity Program.
• Assist in Academic Administration office flow, ordering office supplies and equipment, and maintaining office and building needs.
• Assume multiple roles when assigned.
• Perform additional responsibilities as assigned by Academic leadership.

• Exceptional communication skills: verbal and written.
• Team management: oversight of front desk coverage.
• Organizational excellence: prioritize tasks and coordinate complex schedules.
• Technological proficiency:
  Microsoft Office Suite, Adobe Express, Canva, Zoom, Microsoft Teams, SharePoint, and cloud‑based collaboration tools.
• Attention to detail: accuracy in preparing documents and handling confidential information.
• Budget and expense management: tracking, reporting, and procurement processes.
• Professionalism and discretion: maintain confidentiality and uphold high standards of conduct.
• Interpersonal skills: build positive relationships with faculty, staff, students, and external stakeholders.
• Problem‑solving: identify issues and implement effective solutions.
• Adaptability and initiative: work in a dynamic environment without constant supervision.
• Familiarity with higher education environment: understanding of academic structures and governance.

• Required: Associate’s degree or high school diploma with 2 years of relevant experience substituting for the degree.
• Preferred: Bachelor’s degree.

• Required: Office administrative experience (2 years). Bachelor’s degree in a related field may substitute for work experience.
• Preferred: Office administration experience in an academic setting.

• Must be a member of a local evangelical Christian church.
• Evangelical is a broad term within Christianity that maintains biblical authority and belief in salvation by faith in Jesus alone.