Staffing Specialist

• Location 43155 East 45th Street,Shawnee, OK, 74804,United States
• Employee Type FT Non-Exempt
• Manage Others No

POSITION SUMMARY

The Staffing Specialist plays a key role in the daily operations of our healthcare staffing company. This position supports applicant screening, onboarding coordination, recurring clinical scheduling, and administrative functions while working closely with internal teams and facility partners to ensure smooth and timely provider coverage. The ideal candidate is organized, adaptable, and comfortable supporting multiple operational areas in a fast-paced environment, serving as a bridge between compliance, scheduling, leadership, and facility partners to ensure staffing needs are met efficiently and accurately.

POSITION QUALIFICATIONS

MINIMUM QUALIFICATIONS

Strong organizational, time-management, and prioritization skills

Ability to manage multiple tasks and support different operational areas as needed

Attention to detail with strong follow-through

Professional written and verbal communication skills

Ability to work collaboratively across teams and with external facility partners

Experience in healthcare staffing, scheduling, or administrative support preferred (but not required)

Maintain confidentiality of employee, patient, and facility information in accordance with HIPAA and company policies

Comfortable learning and navigating staffing, scheduling, and compliance systems

Must be available to be placed on monthly “on-call” schedule

• High school diploma/GED required
• Experience with a staffing company or similar role required
• Previous hospital experience preferred

• Screen and review applicant submissions to ensure minimum qualifications are met
• Coordinate and support staffing onboarding processes, including documentation collection, tracking compliance items, and assisting with pre-hire requirements
• Work closely with the Clinical Compliance Specialist to support compliance tracking, credentialing needs, and onboarding readiness
• Work closely with the Clinical Scheduler to assist with recurring scheduling needs, shift coordination, and coverage support as assigned
• Collaborate client partners to provide scheduling support, assist with provider placement, and ensure coverage needs are met
• Assist the Staffing Director with assigned projects, administrative tasks, and operational support as needed
• Maintain accurate and organized records related to applicants, onboarding status, scheduling activity, and facility communication
• Communicate professionally with internal team members, candidates, and facility contacts to support efficient workflow and timely follow-up
• Participate in the on-call rotation as assigned to support after-hours staffing needs, including scheduling issues, call-ins, and coverage requests.
• Escalate issues appropriately to leadership when needed during on-call coverage
• Other duties as assigned by management

• English is the primary language.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to interpret reports, business correspondence, and policy/procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, physicians, clients, customers, employees, and the public.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

• Ability to apply common sense understanding to carry out instruction furnished in written, oral, and/or diagram form.
• Ability to define and solve problems, collect data, establish facts, and draw valid conclusions.

• Demonstrates active…