Event Coordinator, Entertainment & Gaming

Job Title Event Coordinator Department:
Marketing

Reports To:

Marketing Director

FLSA Status:
Non-Exempt Date:
April 2025

Status:
Keyed Position Summary The Event Coordinator is responsible for assisting with marketing efforts for the Norman and Shawnee Casinos. The Event Coordinator will assist the Marketing Director with promotions, events, advertising, and all aspects of Marketing. This role is essential in planning and executing engaging events, including VIP experiences, anniversary celebrations, and casino promotions—while ensuring brand consistency across all marketing channels.

Additionally, this position will be key in promoting events through social media, strengthening our brand presence, and enhancing guest engagement. The Event Coordinator will work hours appropriate to meet the needs of the business, which may include nights, weekends, and holidays.

Essential Functions of the Position Assist in planning and executing high-profile casino events, including VIP experiences, anniversary celebrations, promotions, and player appreciation nights

Manage event logistics such as vendor coordination, entertainment bookings, venue setup, and décor Ensure seamless event execution by coordinating with internal teams, staffing as needed, and delivering outstanding guest experience

Maintain and promote Thunderbird Casino’s brand identity through all events and marketing efforts

Work closely with the marketing team to develop engaging content for event promotion across digital and traditional marketing channels

Assist in creating event-related marketing materials, including flyers, email campaigns, digital signage, and social media graphics

Work with the marketing team to strategize event promotion, track performance, and adjust campaigns as needed

Work closely with Player Development Host, internal departments as well as casino operations to ensure all events align with business objectives

Job Knowledge, Skills, and Abilities Strong attention to detail and excellent organizational skills

Demonstrated ability to handle multiple tasks simultaneously; skill in working in an environment subject to constant interruptions and quickly changing priorities; ability to prioritize and delegate responsibilities when necessary; effective time-management skills

Knowledge of the operation of a variety of computer software, including word processing, database, spreadsheet, and graphic applications

Knowledge of various equipment, such as phones, microphones, adding machines, and cash and coin counters

Knowledge of marketing techniques

Knowledge of Thunderbird Casino programs, activities, and events

Knowledge of Tribal/State/Federal laws and regulations

Knowledge of National Indian Gaming Commission (NICG), Minimum Internal Control Standards, and the Indian Gaming Regulatory Act (IGRA)
Excellent interpersonal and communication skills to establish and maintain effective working relationships with staff, vendors, Board members, and the public, both in person and through phone, e-mail, and written correspondence

Knowledge of the policies and procedures of Thunderbird Casino Ability to remain calm under pressure and possess positive conflict management skills.

Ability to handle large sums of money

Skill in researching, developing, and preparing or outsourcing marketing materials.

Skill in assisting with promotional programs, projects, activities, and events

Skill in public speaking and making announcements regarding special events, activities, and promotions

Experience in event planning, social media management, or casino marketing preferred

Strong organizational skills and attention to detail, with the ability to multitask and meet deadlines

Excellent communication and interpersonal skills, with a guest-focused approach

Proficiency in social media platforms (Facebook, Instagram, Tik Tok, Twitter) and scheduling tools

Familiarity with graphic design tools (Canva, Adobe Creative Suite) is a plus Availability to work evenings, weekends, and holidays as needed for event execution

Supervisory Responsibilities No direct supervisory responsibilities but will assist with Marketing efforts

Physical Demands Required to walk, sit, and stand for periods

Ab…