Accounting Technician - Clerk of Courts

Overview

It is imperative to remain an inclusive workplace. Sheboygan County is committed to attracting, supporting, and retaining a culturally diverse workforce that represents our community. Our team seeks a motivated professional who wants to use their talents and skills to make a difference.

Becoming a member of our growing team also means that YOU become our top priority. You will not only enjoy a dynamic work environment but a variety of perks including but not limited to the following:

• Generous benefits package and access to our free InHealth Clinic
• Time off: 15 vacation days, sick time and 10 paid holidays
• Other perks:
  Referral program, Wisconsin Retirement System, education discount and much more!

• Qualified candidates will be able to perform accounting functions statutorily and administratively assigned to the Clerk of Courts. These functions include but are not limited to:
  Collection of bond, fines, fees and court costs, establishing payment plans, enforcing failure to pay actions, reporting and distribution of funds collected. Initiate new case filings both via e-filing and the filing of physical documents.
• Implement and monitor collection procedures for accounts receivable including but not limited to issuing reminder notices, income assignments, tax intercepts, driver license suspensions, attorney fees, restitution and monitor payment plans.
• Receipts applicable filing fees by credit card, cash, check or money order for bail bonds, traffic fines and forfeitures, sheriff sale proceeds, out of county bond postings.
• Complete necessary documents for issuance of commitment warrants and commitment cancellations.
• Distribute documents to appropriate agencies.
• Maintain financial records including unpaid fines, fees and court costs to ensure collections processes are commenced when they are eligible for collection.
• Maintain accurate electronic records. Ensure paper documents are properly processed and scanned into the Consolidated Court Automation Program (CCAP) record.
• Review collected funds and ensure proper reporting and distribution.
• Perform necessary complex adjustments of accounts receivable and accounts payable in accordance with General Accounting Principals.
• Compile and prepare reports for use of grants.
• Reconcile and maintain department case files and financial records in CCAP.
• Work with Corporation Counsel on collection of various receivables.
• Monitor and review account input by various other office staff.
• Process adjustments and notices for non-sufficient funds checks.
• Process record check requests.
• Possess a complete understanding of circuit court records that are confidential. Maintain confidentiality when providing circuit court records to any party making a records request.
• Ability to respectfully assist the public in case and procedural information, in person and by telephone within statutory guidelines.
• Knowledge in Criminal, Civil, Small Claims, Family and Juvenile is essential and required in this role.
• Understanding the court record and the many documents in the various case types is essential to the Accounting Specialist role.
• Ability to adapt to change in laws, procedures and software.
• Perform other duties as may be assigned.

• High school diploma or equivalent.
• Accounting experience that provides knowledge, skills and ability preferred.
• Two years prior experience ina Clerk of Courts office preferred as an Accounting Assistant.
• Knowledge of generally accepted accounting practices.
• Strong communication skills.
• Customer service experience preferred.
• Comprehensive knowledge of CCAP case management and financial management.
• Proficiency in legal terminology.
• Ability to follow complex written and oral instructions with minimal supervision.
• Attention to detail and accuracy are essential to this position.
• Ability to work in a fast-paced environment.
• Proficient in typing skills.

• Reports to Deputy Clerk of Courts for work product supervision and assignment, Deputy Clerk of Courts and/or Clerk of Courts for personnel management.
• Does not supervise any other employees.
• May direct work of Accounting Assistants as instructed by supervisor. Assists in training of new employees.
• Cooperates with other employees to attain the goals of the division and department.
• Position involves frequent interaction with members of the public, law enforcement and legal counsel.
• Must consistently provide courteous and helpful assistance to users of the office.