Accounts Receivable Coordinator

This position is responsible for billing third party sponsors for student charges. This position is also responsible for overseeing the collections process and supervising the Cashier position. This position requires day, evening, and occasional weekend hours and travel.

• Serve as backup to cashier.
• Prepare daily deposit for college.
• Coordinate cashier schedule and assist with student registration.
• Oversee day to day processes and responsibilities of front counter/Cashier position. Includes collections process and balancing petty cash monthly.
• Process third party sponsored student registrations, communicate with contacts, invoice, receive payments and prepare receipts.
• Perform Drop for Non-Payment process when scheduled.
• Run BILL process to rebill student registration transactions.
• Apply and remove holds from student accounts that have restrictions.
• Work with Accounts Payable to process Financial Aid (FA) and non-FA transactions, student refunds, and sponsor refunds.
• Process and keep records of all Return to Title VI transmittals.
• Process and keep records of all VA payments for Chapter 33. Includes working with VA Rep regarding certification, payments and issues.
• Work with Financial Aid to process Pell reimbursement checks, NCCCG , Golden Leaf, curriculum refunds, scholarships and Return to Title VI.
• Invoice Department of Corrections for continuing education classes.
• Prepare all information for Department of Revenue, correspond with Department of Revenue, and process payments and other paperwork for Set-Off Debt Program.
• Work with WIOA Region C and Academic Programs to get the College’s NC Works profile and information entered and then maintained.
• Responsible for archiving accounts receivable information.
• Utilize Etrieve system for imaging of AR and CR records.
• Correct unallocated accounts, over payments, and excess aid.

• Process, print and seal 1098 T tax forms for all students attending each year.
• Approve AR Reconciliation each month that is completed by the Assistant Controller.
• Process ARCR Tuition Remission reports for System Office.
• Responsible for appropriate retention of records.

• Participate in professional and staff development opportunities.
• Serve on committees as required.
• Treat students and colleagues respectfully, speak to others courteously, and behave in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interaction that are both personally cordial and professionally appropriate.
• Performs other duties as assigned and other related duties incidental to the work described herein.
• Manage/backup the Netlnet processes for the college’s payment plan for students.
• Serve as administrator for the Business Office of the Ocelot/Chatbot system.

Salary range $40,668 - $61,002

• Associate degree from a regionally accredited institution.
• 1-2 years accounting experience or related work experience.

• Ability to work effectively and collegially with others.
• Skill in the use of computers and commitment to use of technology.
• Experience with current version of MS Office or similar programs
• Excellent oral and written communication skills
• Provide exceptional customer service with people internal and external to the institution.
• Familiarity with and appreciation for the mission of a comprehensive community college.
• Effectiveness in the following College organizational competencies:
  • Translating College purpose, values, and vision into organizational action
  • Collaborating and facilitating
  • Creating and innovating
  • Anticipating and responding to change
  • Providing vision and leadership
• Flexible and adapts to change.
• Ability to collaborate and work with multiple departments…