Project Assistant

Project Assistant

We are looking for a highly organized Project Assistant for a company in Shelbyville, Kentucky. This contract to hire opportunity is ideal for someone who enjoys keeping work organized, shifting smoothly between priorities, and learning new processes in a collaborative setting. The role begins on a part-time schedule for training and is expected to grow into a 40 hour schedule, offering the chance to become a key resource for project coordination and administrative support.

The Project Assistant role is onsite in a business casual office setting.

Responsibilities of the Project Assistant:

• Prepare and complete pre-qualification packages with a high level of accuracy, ensuring all information is organized, thorough, and submission-ready.
• Provide administrative support to the sales team by tracking tasks, maintaining timelines, and helping keep project-related materials up to date.
• Use Microsoft Word, Excel, and PowerPoint to create, edit, and format documents, spreadsheets, and presentations for business needs.
• Assist with map lookups, document updates, scanning, and other office coordination tasks that support active construction/logistics/engineering-related projects.
• Serve as backup support for travel coordination when needed, helping arrange itineraries and related logistics for team members who travel.
• Maintain clear records and organized files so project documentation can be accessed easily and updated efficiently.
• Manage multiple assignments at once while adjusting quickly to changing priorities and interruptions throughout the day.
• Contribute to a well-organized, team-focused office environment by communicating effectively and supporting day-to-day operational needs.