Office Manager

Position Overview

Our manufacturing client is seeking a reliable and proactive Office Manager to serve as the central hub of daily office operations. This role supports accounting, HR, and administrative functions while acting as a key point of contact for customers, vendors, and internal teams. The Office Manager will work closely with leadership and a newly incoming Controller to keep processes running smoothly and efficiently.

• Invoicing & Customer Setup
  :
  Process and email customer invoices accurately and on time;
  Set up new customers, including account details, credit card or credit terms, and initial charges;
  Maintain customer records and ensure data accuracy.
• Vendor & Administrative Support
  :
  Assist with vendor setup and maintenance, with approval from the Controller;
  Support general office administration, including ordering supplies, scheduling, and data entry;
  Handle office overflow and ad hoc administrative needs across departments.
• HR & Insurance Support
  :
  Assist with onboarding new employees and maintaining personnel files;
  Support benefits administration and coordination, including health, dental, vision, and life insurance;
  Serve as a point of contact for basic HR-related questions and documentation.
• Office Management & Operations
  :
  Act as the day-to-day operational hub for the office;
  Support customer touchpoints and internal communication;
  Identify opportunities for process improvement and help implement efficient workflows;
  Provide cross-functional support to ensure smooth operations across all departments.

• Previous experience in office management, administration, or a similar operational support role
• Strong organizational skills with the ability to manage multiple priorities
• Comfort working across accounting, HR, and administrative functions
• Clear, professional communication skills and attention to detail
• Proficiency with basic office systems and data entry (ERP or accounting exposure a plus)

• Reports directly to leadership and the incoming Controller
• Works closely with accounting, HR, and operations teams
• Serves as a shared resource and support hub across departments

• Stable, growing manufacturing company
• Profit-sharing opportunities and comprehensive benefits
• Collaborative, close-knit  family  culture with long employee tenure
• Leadership team invested in long-term success and employee growth

The ideal candidate is proactive, down-to-earth, and dependable. This team values hands-on contributors who take ownership, communicate openly, and bring a positive, no-ego approach to their work. Someone who enjoys being the go-to person and building long-term stability will thrive here.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.