Accounting Coordinator

Overview

Mason County Public Transportation Benefit Area, doing business as Mason Transit Authority (MTA), is a Public Transportation Benefit Area (PTBA) Authority, authorized in Chapter 36.57A RCW, located in Mason County, Washington. The service was approved by Mason County voters in November 1991, and MTA began providing public transportation in December 1992. The service area is all of Mason County, where road access is available, with connections to adjacent counties.

Under the direction of the Finance Manager, the Accounting Coordinator oversees accounting and financial functions, performs a variety of professional technical accounting duties and financial recordkeeping functions. This includes preparation of the annual budget, monthly and year‑end financials, quarterly DOR reports, quarterly grant reimbursements and reports. Provide review of the functions related to payroll, accounts payable, accounts receivable and other areas of fiscal accounting as assigned.

The assignment of specific duties to the Accounting Coordinator will vary based on the Agency’s business needs and individuals’ expertise and skill sets.

$33.54 - $45.63 per hour DOQ. Non‑exempt subject to FLSA requirements.

• 95% employer paid Medical/Dental/Vision for employee and dependents
• Life insurance and optional additional life insurance
• Long‑term disability coverage
• Employee Assistance Program (EAP)
• 11 paid holidays
• Vacation accruals based on years of service (starting at 3.69 hours per pay period, 12 days per year)
• Paid sick leave (1.69 hours per pay period, plus required WA Paid Sick Leave; total 12 days per year)
• Two 8‑hour personal days per calendar year
• Three bereavement days per immediate family loss
• Washington State Public Employees Retirement System (PERS) plan options
• Optional Deferred Income (IRS 457) retirement plans
• Inclement weather pay, meeting and training pay, wellness incentives, and educational assistance (eligible per permitting circumstances)

• Ensure accounting is in accordance with GAAP, Washington State BARS Manual, GASB, IRS, State, and FTA requirements.
• Review and post cash receipt, accounts receivable, and accounts payable batches in financial database.
• Back‑up to payroll, accounts payable, and accounts receivable as needed.
• Ensure all capitalized assets are recorded, depreciated, accounted for and presented properly.
• Prepare necessary monthly journal entries and compile monthly financial reports.
• Reconcile and balance general ledger accounts, correct errors, list discrepancies for adjustment, and prepare adjusting journal entries.
• Coordinate and prepare the annual budget.
• Monitor budget status; provide monthly financial reports to department heads; work with staff to maintain budgetary control.
• Prepare the annual financial report for the Washington State Auditors Office.
• Manage the annual SAO Accountability, Financial and Single federal audits, participate in WSDOT, or other external agency audits as appropriate.
• Prepare and file Department of Revenue quarterly Combined Excise Tax and Leasehold Tax returns.
• Allocate expenses between grant projects in accordance with WSDOT and FTA requirements; prepare and submit operating and capital grant reimbursement requests and quarterly reports.
• Lead and reconcile physical inventory counts, maintain general ledger reconciliation between accounting and maintenance software; investigate and correct discrepancies.
• Cross‑train Accounting Assistant(s) in department functions to accommodate for unforeseen circumstances and vacations.
• Review, modify, and document business processes for optimal efficiency and internal controls.
• Respond to staff inquiries related to areas of responsibility.

• Perform duties in support of ongoing and special projects.
• Serve on committees, task forces and other work groups.
• Perform other duties as assigned and any duties of a similar nature or level needed to achieve MTA’s vision of "Driving our community forward".

• Bachelor’s degree in Accounting or related field; three (3) years’ minimum progressive accounting and three (3) years’ payroll‑related experience or an equivalent combination of education…