Facilities Operations Coordinator- Non Union Job Shelton area,Washington USA,Administrative/Clerical

Facilities Operations Coordinator

This 1.0 FTE/Full-time position is scheduled to work 8-HR day shifts. This position provides accreditation, regulatory, and operational support for the Physical Environment Program and related safety initiatives to ensure ongoing compliance and survey readiness. Additional duties are outlined below.

Compensation:
Non exempt, $27.70/hr - $39.58/hr

Benefits:
At Mason Health, we are committed to providing our employees with a comprehensive benefits package that supports both your professional growth and personal well-being. Whether you are a Part-time or Full-time member:
Health & Wellness Benefits:

Medical, Dental & Vision Insurance – With employer paid premiums for full-time employees
Mental Health & Wellness Resources – Access to our Employee Assistance Program (EAP), Talkspace, and the Calm App.
Life Insurance
Short & Long-Term Disability Insurance

Financial Benefits:

Retirement/Deferred Compensation Plans – Mason Health contributes 8% of your compensation every pay period when you contribute at least 5%.
Flexible Spending Account (FSA)
Tuition Assistance Program
Approved by the Health Resources and Services Administration (HRSA) for student loan repayment programs.

Time Off & Work-Life Balance:

Generous Paid Time Off (PTO) – Accrue up to 8 hours of PTO every bi-weekly pay period, starting with 5 weeks of PTO and increasing to 7+ weeks after 3 years.

Exciting

Incentives:

Employee Referral Program – Earn up to $7,500 depending on the role.

PNW Living:

Nestled in the heart of the Pacific Northwest – Shelton offers the perfect balance of work and lifestyle, with access to top outdoor recreation, local dining, and unique attractions. Located near Olympic National Park and Puget Sound, it's a gateway to adventure, surrounded by lush evergreen forests, crisp mountain air, and serene waters.

Job Summary:

Assists the Facility Manager and the Physical Environment and Security Manager in planning, organizing, coordinating, and maintaining effective facility maintenance, groundskeeping, medical equipment maintenance, physical environment, security, and emergency planning operations. May develop a primary focus and subject matter expertise in Facility and Bio Med, Physical Environment, or Security and Emergency Management functional areas.

Essential Duties and Responsibilities:

Responds to telephone, cell phone, email, Microsoft Teams messages, and other communications; addresses stakeholder questions and concerns on a variety of subjects; and directs communications to the appropriate department or person as necessary to resolve concerns.

Performs general clerical duties including photocopying, faxing, mailing and filing; maintains electronic and hard copy filing systems.

Assists managers with creating, maintaining, and distributing staff schedules, timecard approval due dates, department-specific personnel files, and department meeting notifications. May review, adjust, and submit timesheets as delegated by a manager.

Creates and modifies forms, documents, spreadsheets, charts, and presentations using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).

Researches pricing, obtains quotes, and submits purchase requests for office supplies, maintenance and repair parts, inventory supplies, and equipment repair or replacement services. Submits invoices for manager approval and payment.

Maintains tracking systems for facility and equipment inventory, maintenance and repair, preventive maintenance, and inspections.

Assists with disposals of unused furniture, fixtures, and equipment.

Assists Facility Manager and facility maintenance leads in assigning and monitoring service requests and preventive maintenance work orders.

Enters and maintains information in third-party systems and applications, such as Energy Star and Practice Greenhealth.

Assists managers in preparing for, conducting, and responding to the findings of regulatory and accreditation surveys. Helps develop, conduct, and document physical environment rounding, mock audits, action plans, and reports related to survey findings.

Assists the Physical Environment and Security Manager and Security Program Manager in maintaining…