Accounting Coordinator

Description:

WHO WE ARE

Mason County Public Transportation Benefit Area, doing business as Mason Transit Authority (MTA), is a Public Transportation Benefit Area (PTBA) Authority, authorized in Chapter 36.57A RCW, located in Mason County, Washington. The service was approved by Mason County voters in November 1991, and MTA began providing public transportation in December 1992. The service area is all of Mason County, where road access is available, with connections to adjacent counties.

WHAT WE DO

MTA transportation services consist of Fixed Route local and regional deviated fixed routes, Worker/Driver commuter service to Puget Sound Naval Shipyard (PSNS) and Demand Response. These services are provided with diesel and hybrid 35' transit buses, cutaways, and vans. MTA is currently exploring alternatively fueled vehicles such as propane, hydrogen, and electric. Facilities include Johns Prairie maintenance base, the downtown Shelton Transit-Community Center, and a Belfair park and ride complex.

MTA supports a network of park and ride facilities that are located throughout the County by managing and providing routine maintenance for locations owned by Washington State Department of Transportation ("WSDOT"), the County or others.

OUR MISSION

We provide transportation choices that connect people, jobs, and community, increasing the quality of life in Mason County.

OVERVIEW

Under the direction of the Finance Manager, the Mason Transit Authority's (MTA)
Accounting Coordinator
position oversees accounting and financial functions, performs a variety of professional technical accounting duties and financial recordkeeping functions. This includes preparation of the annual budget, monthly and year end financials, quarterly DOR reports, quarterly grant reimbursements and reports. Provide review of the functions related to payroll, accounts payable, accounts receivable and other areas of fiscal accounting as assigned. The assignment of specific duties to the Accounting Coordinator will vary depending on the Agency's business needs and individuals' expertise and skill sets.

DISTINGUISHING CHARACTERISTICS

Employees assigned to this class are part of the team effort which provides support and assistance to staff. Incumbents are responsible for providing excellent customer service and resolving customer concerns and questions in a timely and effective manner. Incumbents are tasked with a wide variety of activities to support the fiscal well-being of the Agency.

Salary Range: $33.54 - $45.63 per hour DOQ. Non-exempt subject to FLSA requirements.


Comprehensive benefits package includes: Mason Transit Authority offers an excellent benefit package which includes 95% employer paid Medical/Dental/Vision for employee and dependents, life, optional additional life, long-term disability, EAP, 11 paid holidays, vacation accruals based on years of service that begin at 3.69 hours per pay period (12 days per year), additional 1.69 hours of paid sick leave per pay period in addition to the required WA Paid Sick leave (total 12 days per year), two (2) 8 hour personal days per calendar year, three (3) days of bereavement leave per loss of immediate family member, Washington State Public Employees Retirement System (PERS) plan options, and optional Deferred Income (IRS 457 plans) retirement plans.

In addition, position is eligible per permitting circumstances for inclement weather pay, meeting and training pay, wellness incentives, and educational assistance.

Supervision received from: Finance Manager


Position is open until filled with a first review of applications on June 26th.

ESSENTIAL DUTIES

• Ensure accounting is in accordance with generally accepted accounting principles (GAAP), Washington State BARS Manual, GASB, IRS, State, and FTA requirements.
• Review and post cash receipt, accounts receivable and accounts payable batches in financial database.
• Back-up to payroll, accounts payable and accounts receivable as needed.
• Ensure all capitalized assets are recorded, depreciated, accounted for and presented properly.
• Prepare necessary monthly journal entries and compile monthly financial reports.
• Reconcile and balance general ledger accounts, correct errors, lists discrepancies for adjustment, and prepare adjusting journal entries.
• Coordinate and prepare the annual budget.
• Monitor budget status; provide monthly financial reports to department heads; work with staff to maintain budgetary control.
• Prepare the annual financial report for the Washington State Auditor's Office.
• Manage the annual SAO Accountability, Financial and Single (federal) audits, participate in WSDOT, or other external agency audits as appropriate.
• Prepare and file Department of Revenue quarterly Combined Excise Tax and Leasehold Tax returns.
• Allocate expenses between grants projects in accordance with WSDOT and FTA requirements; prepare and submit operating and capital grant reimbursement requests and quarterly reports.
• Lead and reconcile physical inventory counts, maintain general ledger…