Facilities Inventory Specialist

Description

The Facilities Inventory Specialist supports the daily operations of the Facilities Department by maintaining inventory accuracy, managing tool accountability, and ensuring maintenance materials, parts, and equipment are organized and readily available. This role plays a key part in supporting efficient maintenance operations by assisting with inventory control, receiving, material handling, and shop organization.

The Facilities Inventory Specialist helps maintain a safe, clean, and efficient shop environment while supporting inventory systems and material tracking processes to minimize operational disruptions and ensure timely response to maintenance needs.

• Maintain accurate inventory of maintenance supplies, tools, equipment, parts, and consumable materials.
• Monitor stock levels and proactively identify replenishment needs.
• Perform routine inventory counts and reconciliations to ensure inventory accuracy.
• Maintain accountability for common-use tools and equipment, including tracking missing, damaged, or non-functioning items.
• Support inventory tracking and material management within department systems, including CMMS as implemented.
• Coordinate with Receiving to collect delivered materials and verify shipment accuracy.
• Unpack, inspect, label, and properly store materials in designated areas.
• Notify leadership of back orders, delivery delays, receiving discrepancies, and inventory concerns.
• Pick up urgent or specialty materials from local vendors as directed.
• Maintain accurate records of inventory transactions, supply usage, and material movement.
• Assist Facilities staff with locating tools, parts, and materials as needed.
• Maintain a clean, safe, and organized shop and storage environment.
• Assist with annual inventory counts, audits, and departmental projects.
• Support efficient Facilities operations by ensuring materials and equipment are accessible and available when needed.

• Remain informed of major property events that may impact Facilities operations.
• Attend all required meetings and training sessions.
• Maintain confidentiality.
• Display sensitivity to Native American culture.
• Operate within the parameters of Little Creek Human Resource Policies, departmental policies, and all applicable regulations.
• Perform other duties as assigned.

Responsible for Internal Control and Compact compliance regarding Casino Operations and ensure compliance with regulations of the Tribal Gaming Commission.

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Ability to read and interpret safety procedures, inventory records, work orders, and operational instructions.
• Ability to write routine reports and correspondence.
• Ability to communicate effectively with team members, vendors, and internal departments.

• Ability to solve practical problems and prioritize competing tasks in a fast-paced environment.
• Ability to follow written and verbal instructions.
• Ability to identify inventory shortages, discrepancies, and operational needs.

• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively.
• Ability to prioritize workload and manage time effectively.
• Ability to maintain cooperative working relationships.
• Basic computer skills required.
• Experience with inventory systems, work order systems, or CMMS preferred.
• Basic knowledge of maintenance tools, equipment, and materials preferred.
• Experience operating material handling equipment preferred.
• Demonstrate sensitivity to and respect for a diverse population.

• High school diploma or GED required.
• One (1) to three (3) years of experience in inventory control, warehouse operations, maintenance support, or related work required.
• Experience operating material handling equipment such as pallet jacks, forklifts, carts, or similar equipment required.
• Experience with inventory management systems or CMMS preferred.