Administrative Assistant

Joes Carpentry

Administrative Assistant

Joes Carpentry is a full-service builder, specializing in renovations (with a focus on kitchens and bathrooms), home additions and custom homes. A family-owned company founded in 1975, we've built a reputation as a one-stop shop with an in-house team of talented contractors and designers. For more information, please visit:

The Opportunity:

Our company is currently seeking an Administrative Assistant to join our team! This job includes receptionist and office administrative duties. Construction knowledge is a big plus!

Responsibilities:

• Maintain and update employee records, onboarding documentation, and benefits administration.
• Track certifications, training, and compliance with company and industry standards.
• Organize and maintain health & safety documentation, ensuring regulatory compliance.
• Schedule and coordinate safety meetings, toolbox talks, and training sessions.
• Answer and direct incoming phone calls, providing excellent customer service.
• Qualify potential clients and ensure they meet company criteria.
• Assign leads to Sales Specialists using Builder Lead Convertor & Builder Trend.
• Handle inquiries professionally and provide accurate information.
• Enter financial data into Quick Books and/or Builder Trend for record accuracy.
• Assist with creating and sending invoices, tracking payments, and following up on outstanding balances.
• Accept and process client payments, issue receipts, and maintain documentation.
• Maintain an organized filing system for digital and physical documents.
• Provide administrative support to team members as needed.
• Coordinate and schedule meetings, appointments, and events as assigned.
• Assist in preparing materials for team meetings, presentations, and training sessions.

Qualifications:

• Previous experience in an administrative role, preferably with HR or finance-related responsibilities.
• Proficiency in Quick Books, Microsoft Office Suite, CRM software, and construction management software (Builder Trend is a plus!).
• Strong organizational & multitasking skills to handle competing priorities.
• Excellent communication skills, both verbal and written.
• Knowledge of health & safety regulations in the construction industry (an asset).
• Detail-oriented with a high degree of accuracy.
• Friendly & professional demeanor with a commitment to excellent customer service.
• Ability to work independently while collaborating effectively with a team.

Salary and Benefits:

• Full time
• Salary $20-23 per hour Depending on Experience
• Vacation, Holidays & PTO
• Medical Benefits (Dental and Health benefits)