Project coordinator

Project coordinator

Job Summary

We are hiring a Project Coordinator to support our Technical Program Manager in executing Phase B of the program. The role focuses on document creation, planning, coordination, and reporting in a complex, multi‑stakeholder R&D environment. The position is permanent, 40 hours per week.

• Maintain and update schedules, milestone trackers, deliverables lists, and action‑item logs.
• Assist in formatting and consolidating technical reports, presentations, and program documentation.
• Track inputs from multiple teams and ensure timely follow‑up on requested information.
• Support meeting preparation, including agendas, minutes, and action tracking for internal and external meetings.
• Assist with event coordination, managing event bookings and supporting agenda preparation.
• Assist with process infrastructure, document control, versioning, and knowledge management to support long‑term program continuity.
• Facilitate communication and coordination with internal teams as directed by the Program Manager.
• Proactively flag schedule risks, missing inputs, or documentation gaps.

• Post‑secondary administrative or management certificate or diploma or equivalent (college or Cegep certification).
• 3–6 years of experience in project coordination, program support, or operations in an R&D‑intensive setting (deep tech, aerospace, defense, semiconductors, or similar).
• Experience supporting government‑funded research programs or structured, milestone‑driven projects is a solid asset.
• Familiarity with technical documentation and reporting workflows.

• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• Ability to work across multiple technical domains without needing deep subject‑matter ownership.
• Comfort handling detailed documentation, schedules, and tracking systems.
• Proficiency with standard project management and documentation tools (e.g., spreadsheets, shared document platforms, task trackers like Jira or Asana).
• Familiarity with typesetting software such as LaTeX or Markdown (or a willingness to learn).
• Familiarity with government or regulated program environments is an asset.

Highly reliable, methodical, and attentive to detail. Effective communicator with excellent coordination skills. Comfortable in fast‑paced, cross‑functional environments. Motivated by clarity, accountability, and supporting scientific progress.

Salary: $65,000 – $75,000. Benefits: 5 weeks of vacation, group insurance (including dental care), virtual care, and lifestyle spending account (all available after 3 months of service).

Espace Quantique 1, 1950 rue Roy, Sherbrooke, QC, J1K 1B7

English and/or French (knowledge of French is an asset)

Nord Quantique is an equal‑opportunity employer and is committed to building a diverse and inclusive work environment. We provide flexible work schedules and adapt our methods for the well‑being of every individual.