Project Coordinator

Position: Project Coordinator )
Position  Project Coordinator (Permanent, 40 hour per week)
Contact:
About Nord Quantique  At Nord Quantique, we strive to build impactful technology by relentlessly pushing our understanding of quantum science. We are an interdisciplinary team of scientists, engineers, innovators, builders, and enthusiasts on a mission to make quantum computing a reality. Our quantum processors are designed to reduce errors in quantum computation to facilitate long‑term scaling toward fully‑fledged quantum computers. We believe it is our responsibility to deliver this transformative technology for the greater good of society.
Compensation & Benefits  Salary: $65,000 – $75,000
5 weeks of vacation
Group insurance (including dental care)
Virtual care
Lifestyle spending account (available after 3 months of service)
Current Needs  To support the execution of Phase B of the program, we are hiring a Project Coordinator to assist our Technical Program Manager. This role is designed to strengthen the operational backbone of the program by supporting document creation, planning, coordination, and reporting activities across a complex, multi‑stakeholder R&D environment.

Key Responsibilities   Maintain and update schedules, milestone trackers, deliverables lists, and action‑item logs.
Assist in the formatting and consolidation of technical reports, presentations, and program documentation.
Track inputs from multiple teams and ensure timely follow‑up on requested information.
Support meeting preparation, including agendas, notes, and action tracking for internal and external meetings.
Assist with event coordination, including managing event bookings and supporting agenda preparation.
Assist with process infrastructure, document control, versioning, and knowledge management to support long‑term program continuity.
Facilitate communication and coordination with internal teams as directed by the Program Manager.
Proactively flag schedule risks, missing inputs, or documentation gaps.

Education & Experience Requirements   Post‑secondary administrative or management certificate or diploma or equivalent (college or Cegep certification).
3–6 years of experience in project coordination, program support, or operations in an R&D‑intensive environment (deep tech, aerospace, defense, semiconductors, or similar).
Experience supporting government‑funded research programs or structured, milestone‑driven projects is a strong asset.
Familiarity with technical documentation and reporting workflows.
Sought Expertise & Knowledge   Excellent organizational and time‑management skills.
Robust written and verbal communication abilities.
Ability to work across multiple technical domains without needing deep subject‑matter ownership.
Comfort handling detailed documentation, schedules, and tracking systems.
Proficiency with standard project management and documentation tools (e.g., spreadsheets, shared document platforms, task trackers like Jira or Asana).
Familiarity with typesetting software like LaTex or Markdown (or a willingness to learn).
Familiarity with government or regulated program environments is an asset.
Sought Profile   Highly reliable, methodical, and attentive to detail.
Effective communicator with excellent coordination skills.
Comfortable in fast‑paced, cross‑functional environments.
Motivated by clarity, accountability, and supporting scientific progress.
Working at Nord Quantique  Working in a highly dynamic environment at the forefront of quantum technology development while benefiting from a vibrant ecosystem located at the heart of the Quantum Innovation Zone of the picturesque city of Sherbrooke. Our interdisciplinary team is laser‑focused on solving grand challenges and making quantum computing a reality.
Diversity & Inclusion  Nord Quantique is an equal‑opportunity employer, and we are committed to building a diverse and inclusive work environment where all individuals can fulfill their aspirations while being supported and heard. We offer flexible work schedules and adapt our methods for the well‑being of every individual.
Relocation and Support   Extensive moving support, including immigration paperwork assistance, help finding a place to live, access to childcare and schools, and support for partner employment.
Relocation compensation package and competitive salaries.
Working Language & Workplace  Working language:
English and/or French (knowledge of French is an asset).
Workplace:
Espace Quantique 1, 1950 rue Roy, Sherbrooke, QC, J1K 1B7.

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