National Contracts and Billing Manager

Position Title
:
National Contracts and Billing Manager

Reports To
: VP of Finance

Team Scope
:
Leads a team of 13 employees, including 7 direct reports, supporting the West, Central, and East regions.

The National Contracts and Billing Manager is responsible for overseeing the full revenue administration cycle across contract management, freight billing, and invoicing activities. This role ensures commercial agreements are established and maintained accurately, billing processes are executed in a timely and compliant manner, and financial results are supported through strong controls, issue resolution, and effective month-end execution.

• Partner with Sales, Marketing, Operations, Dispatch, Trucking, Accounts Receivable, and Finance to keep orders, shipments, and billing activities moving efficiently from transaction through invoicing.
• Build strong working relationships with internal stakeholders and customers to resolve issues quickly, improve service levels, and reduce delays affecting revenue recognition.
• Drive proactive follow-up with plants and logistics teams to clear bottlenecks, support month-end readiness, and ensure transactions progress to invoice on time.

• Lead the creation, renewal, and administration of customer and commercial agreements to ensure terms are accurate, executable, and compliant with company policy and regulatory requirements.
• Identify contractual risks early and maintain complete, current agreement records to strengthen controls, reduce exposure, and support operational execution.
• Ensure agreements, pricing structures, and billing terms are in place before shipment to prevent downstream billing issues and protect margin.

• Oversee end-to-end invoicing for internal and external customers across CPU, prepaid, delivered loads, and cash sales to ensure complete, accurate, and timely revenue capture.
• Ensure freight charges are billed accurately for both internal McAsphalt freight and third-party carriers, minimizing leakage and improving cost recovery.
• Oversee the accurate application of fuel surcharge, landed costs, demurrage, accessorials, and return freight within JDE and Accutrack to support billing integrity and margin protection.
• Manage external freight invoice processing in JDE, ensuring alignment to sales orders and delivery confirmations for accurate cost recognition and invoice validation.
• Deliver invoicing within strict month-end timelines to support accurate close, cash flow, and reliable financial reporting.

• Monitor billing accuracy and resolve discrepancies through timely credit and rebill activity to maintain customer confidence and financial accuracy.
• Own contractor payables reporting, investigate variances, and coordinate with Finance and Accounts Payable to improve reconciliation accuracy and issue resolution.
• Ensure rebates, index adjustments, and accruals are processed monthly to support complete revenue accounting and period-end accuracy.
• Maintain audit-ready documentation and support internal and external audits by reinforcing strong process discipline and documentation standards.
• Ensure proforma invoices reflect actuals and are submitted to customs as required, reducing compliance risk and supporting cross-border transaction accuracy.

Leverage Power BI and Reports Now to monitor key performance indicators and identify opportunities to improve billing speed, transaction visibility, and operational accountability, including:

• Invoice timing and cycle times
• Days to invoice by customer
• Freight reconciliation and plant performance

Translate reporting insights into process improvements that reduce invoice delays, strengthen freight reconciliation, and improve plant and customer performance visibility.

• Lead, coach, and develop a high-performing billing team focused on accuracy, responsiveness, accountability, and continuous improvement.
• Oversee hiring, onboarding, training, workload management, and performance reviews to build capability and…