Administrative and Logistics Specialist

Position

Seasonal/temporary Administrative & Logistics Specialist with SWCA Environmental Consultants, based at the Sheridan, Wyoming office (remote employee) supporting construction compliance projects in Rawlins, Wyoming. Must live within 2 hours of Rawlins, WY. Work is 20 hours per week, March–November 2026. Salary $20.33 to $26.22 per hour.

• Manage program and project logistics for construction compliance staff, coordinating with project/task managers and directors regarding project needs; assist with scheduling staff for fieldwork; arrange travel, vehicles, equipment, and supplies; support fieldwork logistics; collect safety forms and expense receipts; assist staff with expense reporting.
• Develop strong working relationships with leads and directors for planning, cultural resources, and natural resources; learn team skillsets and services to schedule staff efficiently.
• Manage health and safety compliance tasks, schedule training courses, and prepare monthly reporting.
• Manage supply inventory, maintenance, organization, and billing of field data and safety equipment; inventory and purchase field supplies and technology assets such as tablets, GPS equipment, and SPOT devices.
• Organize safety gear, secure travel, outgoing/incoming forms, and data; support field house management and tenant support; track expenditures; reconcile billing and credit card statements; provide document production and mailing support; organize project and safety records.
• Procure Certificates of Insurance to meet contract requirements as needed.
• Manage a fleet of company-owned and rental vehicles; coordinate vehicle maintenance and repairs.

• Oversee administrative tasks such as office supply orders, mail and shipping, grocery/errands, document production, and other office-related tasks.
• Coordinate onsite and offsite meetings, conferences, and community volunteer events.
• Onboard new employees and provide onsite orientation.
• Collaborate with corporate departments as directed.
• Coordinate monthly office expense reporting, track office expenditures, and reconcile office credit card statements.

• One year of progressively responsible experience in a similar role.
• Current and valid driver’s license with ability to drive multiple vehicle types, trucks, and 4×4’s.
• Proficiency with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Experience with technology asset inventory and management for field data collection tablets and GPS devices.
• Ability to assertively negotiate rates with hotels and manage relationships with car rental agencies.
• Ability to run errands with minimal notice during business hours.
• Experience with scheduling and meeting coordination.

• Bachelor’s or associate degree (or college coursework) in business, administration, office technology, or a related business field.
• Up to four years of progressively responsible experience.
• Experience working for an environmental consulting, engineering, or construction firm.
• Experience with software such as Adobe Acrobat.
• Budget tracking, reporting, or equivalent experience.

• Excellent communication, multi-tasking, and interpersonal skills with ability to represent the company professionally and meet tight deadlines in a fast-paced environment.
• Ability to work independently, proactive, solve problems, and take initiative; also highly collaborative and team oriented.
• Willingness to jump into various tasks and learn new things to support the team as needs arise.
• Strong customer service approach and problem-solving ability.

We will begin reviewing applications immediately and schedule interviews on a rolling basis. Interviews will continue until a qualified pool of candidates is secured; the process may close without prior notice.

If you need assistance accessing the application or require accommodations during the hiring process due to a disability, please contact  or call

Equal Opportunity Employer - women, minorities, individuals with disabilities and veterans are encouraged to apply. SWCA celebrates diversity and is committed to creating an inclusive work environment.