Construction Executive Assistant

Construction Executive Assistant – CRISTA Ministries, Shoreline, WA

Location: Shoreline, WA

Employment Status: Full Time

Compensation: $32 - $35 an hour, DOE

Benefit Highlights: Health Insurance, Retirement Plans with CRISTA match, Family Care, Paid Holidays, PTO, Tuition Discount at King’s Schools.

Position Summary

• Provide God‑Centric, high‑trust administrative and communication support to the Director of Construction and VP of Facilities & Construction.
• Fluency in construction language and processes; assist with physical duties of Facilities leadership as needed.
• Manage proposals, expense reports, contracts, vendors, and support capital and construction projects, primarily administrative.

• Review and manage communications: voicemail, phone, e‑mail, mail, visitors.
• Prioritize schedule demands, maintain reminder and follow‑up systems.
• Process expenses and credit card reports.
• Assist with meeting agendas, minutes, project coordination.
• Attend meetings and prepare materials.

• File and organize drawings, specs, submittals, shop drawings.
• Manage intake of proposals, contracts, invoices for consultants and contractors.
• Assist with pay applications, schedule of values, contract administration.
• Create and review project schedules for capital and construction projects.
• Coordinate furniture, fixtures and equipment (F.F.E.) management.
• Document special needs during construction (fire watch, escorting, inspections).
• Support Director & VP through communication facilitation, tours, deliveries, and site presentation.

• Christ‑Centered – belief in Jesus Christ, committed Christian, daily spiritual practices, aligns with CRISTA’s Statement of Faith and CCC.
• Education – Associate or bachelor’s degree from accredited institution; work experience may substitute year‑for‑year.
• Experience – 3‑5 years recent executive assistant or administrative assistant; 1‑2 years with a general contractor.
• Software / Equipment Knowledge – Advanced Microsoft Office (PowerPoint, Excel, Word, Outlook);
  Teams & Zoom; advanced Excel for budgeting; intermediate Blue Beam; web‑meeting setup.
• Strong interpersonal, communication, organization, discretion, judgment; team player; self‑directed; problem‑solving; ability to work >40 hrs per week; pass background check.

• Education – Bachelor’s degree (or equivalent).
• Experience – 3+ years administrative assistant with a general contractor.
• Software / Equipment Knowledge – Blue Beam, Smart Sheet.
• Previous architectural, engineering or construction firm experience; building permit management.

CRISTA is a Christian, religious organization that must contain employees who support the Statement of Faith and CRISTA’s Christian Community Policy. The organization does not unlawfully discriminate on protected characteristics among qualified applicants who comply with its religious requirements.