Executive Assistant to City Manager

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.

The City of Shoreline is looking for a candidate with excellent written and verbal communication skills to perform a wide variety of responsible, confidential and complex administrative, technical and secretarial duties for the City Manager, Deputy City Manager and City Council; to act as a liaison with City departments, staff, outside agencies and the general public; and to ensure the efficient operation of the City Manager's Office.

The position provides oversight to and supervision to an Administrative Assistant III position.

The City of Shoreline City Manager's Office consists of 13 staff members who provide City Council support and organization leadership, along with communications, intergovernmental relations and economic development services. The City Manager's Office is staffed by a dedicated team who provide highly valued public services to the community.

To perform a wide variety of responsible, confidential and complex administrative, technical and secretarial duties for the City Manager, Deputy City Manager and City Council; to act as a liaison with City departments, staff, outside agencies and the general public; and to ensure the efficient operation of the City Manager's Office.

• Receives direction from the City Manager.
• Provides general supervision over subordinate staff.

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Perform related duties and responsibilities as required.

• Department operations, programs, functions and activities of the office of the top executive of an organization.
• Policies and procedures of local government organizations.
• Principles of writing, editing and reportpreparation.
• Principles and procedures of record keeping, storage and maintenance.
• Basic expenditure procedures and management of departmental budgets.
• Office procedures, methods and equipment.
• Applicable computer software applications.
• Principles of supervision, training and performance evaluation.

• Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
• Perform responsible and difficult secretarial and administrative support involving the use of independent judgment and personal initiative.
• Ensure the smooth operation of the City Manager's Office.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Respond to requests and inquiries from the general public
• Work independently in the absence of direct supervision.
• Select, supervise, train and evaluate staff.
• Oversee, direct and coordinate the work of lower-level staff.
• Maintain confidentiality.
• Communicate clearly and concisely, both verbally and in writing.
• Effectively respond to community member complaints and inquiries.
• Establish and maintain effective working relationships with those contacted in the course of work.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Six years of increasingly responsible administrative and secretarial experience including…