Accounting Tech II​/Accounts Payable

Shoreview, Minnesota, a premier city in the north metro area of the twin cities, is seeking a dependable and motivated individual to fill the accounting tech II, accounts payable position.

This position provides accounts payable, cash receipting and finance support, including processing and paying invoices, reconciling accounts payable workflow with the software, and providing customer service and administrative support.

• Assists with coding and verifying invoice payment information for all City departments and prepares invoice batches for check printing and accounts payable processing.
• Answers questions and responds to complaints and discrepancies with invoices and statements.
• Researches outstanding and past-due invoices to identify discrepancies and prevent duplicate payments.
• Reconciles accounts payable workflow automation software within the City’s financial software system to ensure accurate and timely processing of accounts payable transactions.
• Maintains accurate and up-to-date accounts payable records and information.
• Tracks and maintains W9 forms and related documentation for accounts payable purposes.
• Assembles and prepares City Council claims reports for review and presentation at the City Council meetings.
• Prepares 1099s on an annual basis.
• Assists with the monthly purchasing card process, including coordinating the distribution of statements to departments, ensuring proper expense coding, and collecting purchase documentation.
• Prepares and manages the annual unclaimed property report, including tracking outstanding checks, contacting payees, sending required annual letters, and filing with the State of Minnesota.

• Identifies and reviews the general ledger account coding of all cash receipts.
• Data entry of the City’s cash receipts, including monthly utility billing receipts, into the City’s finance software.
• Prepares and reconciles cash receipts for deposit.
• Assists with the electronic maintenance of cash receipt information.

• Assists with preparing year-end audit work papers and participates, as needed, in the City’s annual audit process.
• Cross-trains in Finance Department functions to provide backup coverage and support continuity of operations.
• Provides backup support at the front desk by assisting customers and responding to inquiries.

This list is not intended to include all essential job functions, but is representative of the typical job duties.

This position requires regular and reliable attendance, the ability to concentrate and manage multiple priorities, attention to detail and organization, ability to use initiative and exercise good judgment, strong customer service skills, and the ability to work well with others.

• High School diploma or equivalent.
• Two years or more of Accounting and/or accounts payable equivalent related experience.
• Knowledge of basic accounting principles.

• Two-year accounting or finance-related degree.
• Experience in accounts payable workflows and accounting software. BS&A experience strongly preferred.
• Previous municipal employee experience; specifically, government accounting of two or more years.

• Strong attention to detail.
• Ability to work independently, and commitment to confidentiality.
• Dedicated, self-motivated and willing to learn and adapt in an evolving environment.
• Proficiency in Microsoft Word and Excel and working knowledge of Windows-based computer applications, and database applications.
• Ability to independently organize and coordinate work, set priorities, manage multiple assignments, and work successfully within deadlines and time constraints.
• Ability to read and discern visual images on a variety of media.
• Ability to operate a personal computer and applicable…