Administrative Assistant

POSITION STATUS :
Non-exempt

POSITION LOCATION :
Shoreview

DUTY DAYS : 187

POSITION

PURPOSE:

The Administrative Assistant & Staff Scheduler provides administrative support to school leadership while serving as the primary coordinator for staff scheduling and daily coverage. This role is critical to the smooth operation of the school and requires strong organizational skills, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced educational environment.

• Create, maintain, and adjust daily and long-term staff schedules to ensure proper student support when absences occur.
• Monitor staff attendance, time off requests, and schedule changes.
• Collaborate with leadership to ensure adequate coverage for instructional and support needs.
• Maintain scheduling systems and ensure accuracy of scheduling data.
• Work with testing coordinators to organize staff coverage on testing days.
• Maintain positive, professional relationships and use appropriate verbal, nonverbal, and written communication with all individuals.
• Update Start Page with staff absences throughout the day.
• Respond to unexpected scheduling or operational issues with professionalism and urgency.

• Cover Front Desk on a rotation with other administrative assistants for lunch breaks and when the receptionist is absent.
• Support building principal with assigned tasks and projects.
• Support Human Resources with office work and/or projects as needed.
• Perform other job-related duties as assigned.

• Strong organizational and analytical skills
• Ability to manage time and prioritize workflow
• Accurate Recordkeeping
• Ability to work independently and collaboratively
• Ability to manage multiple priorities in a constantly changing environment
• Flexibility and responsiveness
• Clear and Prompt communication
• Ethical conduct
• Respect and maintain confidentiality of staff and students
• Ability to effectively manage and adapt to high levels of stress and keep composure while balancing multiple priorities
• Creating an environment of respect and rapport
• Initiative

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to read, analyze, and interpret data or regulations. Ability to write reports and professional correspondence. Ability to effectively present information and respond to questions from supervisors, co-workers, families, and students. Ability to effectively manage and adapt to high levels of stress while balancing multiple priorities, deadlines, and frequently changing details in a fast-paced environment.

This position description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned. Ability to competently perform all of the essential duties of the position, with or without reasonable accommodation, demonstrated commitment, and the ability to work productively as a member of a team or work group are basic responsibilities of all positions at Lionsgate Academy.

• High School completion
• Minimum 1 year experience at LGA.
• Knowledge of Lionsgate Academy Employee Handbook policies
• Proficient in use of Paycom, Google Sheets, Google Calendar, Google Docs, Google Drive, and navigating Info Central.
• Ability and willingness to learn new systems/software to complete the functions of the position.