Receptionist​/Accounts Payable Specialist

Receptionist /Accounts Payable Specialist

• Position Type:
  Secretarial/Clerical/ Accounts Payable
• Date Posted: 2/11/2026
• Location:
  
  Show Low District Office

Position Title: Receptionist/Accounts Payable Specialist
Department: Business Office
Reports To: Director of Business Operations
FLSA Status: Non-Exempt
Location: Show Low Unified School District

Position Summary: The Accounts Payable Specialist Student Activities is responsible for managing, processing, and reconciling all financial transactions related to student activities and other accounts payable functions within the district. This includes processing invoices, requisitions, reimbursements, and payments for student clubs, extracurricular programs, student government, school events, and other district-related services. This role ensures compliance with district policies, the Uniform System of Financial Records (USFR) guidelines, and budgetary restrictions.

The Accounts Payable Specialist assists in monitoring expenditures, tracking student activity funds, and maintaining fiscal records for audits. The role also requires resolving discrepancies, assisting with fiscal reporting, and providing backup support to other accounts payable functions when needed. Confidentiality is essential, particularly in handling student-related financial information. The receptionist is responsible for answering the telephone and answering questions from the public and transferring calls to appropriate persons in the district.

The receptionist welcomes staff and community when they enter the district office and answer questions and direct them to the appropriate campus or persons within the district office. The receptionist will run all non district employees through the raptor program to keep the district safe.

Minimum Qualifications:

• High School Diploma or GED required;
  Associate's degree or higher in business, accounting, or related field preferred.
• At least two years of experience in accounts payable or a similar finance-related role, preferably with a focus on student activities or school-based programs.
• Knowledge of USFR (Uniform System of Financial Records) guidelines and student activity fund accounting.
• Proficiency in accounting software, Microsoft Office Suite (Excel, Word, Outlook), and Google Suite.
• Strong attention to detail and accuracy in financial transactions.
• Excellent organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Arizona IVP Fingerprint Clearance Card.

Core

Job Functions:

Accounts Payable and Financial Recordkeeping:

• Process and record all incoming invoices, requisitions, and reimbursements for student activities and district purchases, ensuring compliance with district policies.
• Verify coding for student activity funds, clubs, events, and programs to ensure accuracy.
• Maintain accurate records of all student activity financial transactions and documentation for audit purposes.
• Prepare and process payments for vendors, including event services, field trips, and extracurricular activities.
• Resolve discrepancies in billing, payments, and purchase orders related to student activities and district accounts.

Budget and Expenditure Monitoring:

• Assist with tracking expenditures related to student activities, ensuring compliance with each program's budget.
• Monitor student activity fund balances, providing regular updates on budget status and assisting in preparing budget reports.
• Support the preparation of the yearly Advice of Encumbrance report, tracking projected costs and available funds for student activities.

Vendor Relations and Payment Processing:

• Maintain positive relationships with vendors, addressing billing concerns and ensuring timely payments for student-related expenses.
• Ensure compliance with district purchasing policies and USFR guidelines in all payment processing.
• Review and process a wide range of invoices, including utility bills, staff reimbursements, and event-related services, ensuring accurate calculations.

Audit Support and Compliance:

• Ensure all transactions comply with USFR guidelines and district financial policies.
• Maintain up-to-date records and audit trails for…