Policy and Contract Coordinator Day Shift

Policy and Contract Coordinator, Full Time, Day Shift

Job Category :
Patient Services

Requisition Number : POLIC
003992

• Posted :
  July 2, 2026
• Full-Time
• On-site

Showing 1 location

Administration
4951 S White Mountain Rd
Bldg C
Show Low, AZ 85901, USA

The Policy & Contract Coordinator supports the organization’s policy and procedure and legal contract management processes by maintaining documentation systems, tracking renewals, and coordinating with leaders to ensure policies and contracts are current and well organized.

This role is primarily clerical, requiring strong attention to detail, organization, and communication skills. The coordinator will assist leaders in managing their documents, ensure consistency and clarity in written materials, and support overall governance and compliance efforts.

• Maintain and act as system administrator, of policy and contract management software systems.
• Upload, organize, and track policies and contracts to ensure documents are current.
• Monitor expiration and renewal dates and follow up with leaders to ensure timely updates.
• Identify possible duplicate or outdated documents and bring them to leadership for review.
• Work closely with department leaders to manage policy and contract updates.
• Provide reminders and support to ensure deadlines are met.
• Assist leaders in determining whether documents should be classified as a policy, procedure, or guideline.
• Review policies and contracts for basic clarity, consistency, and formatting.
• Proofread documents for grammar, spelling, and readability.
• Help ensure documents are easy to understand and follow a standard format.
• Chair the Policy and Procedures Committee.
• Schedule Policy and Procedure meetings, prepare agendas, and take clear and accurate meeting minutes.
• Assist Administration and Quality Division with projects, including office coverage as needed.
• Take minutes for other meetings as assigned.
• Provide basic training to leaders and staff on policy and contract management systems.
• Serve as a resource for questions related to processes and document management.
• Become familiar with basic regulatory requirements related to policy management (especially in healthcare).
• Assist with audits or reviews by ensuring documents are organized and accessible.

• Intermediate to Advanced computer skills (Microsoft Word, Excel, Outlook)
• Ability to learn document management or policy software systems
• Strong attention to detail
• Good time management and ability to track multiple deadlines
• Ability to identify duplicates and inconsistencies in documents
• Strong proofreading and basic editing skills
• Clear written and verbal communication
• Comfortable working with leaders and staff at all levels
• Able to work independently after initial training
• Reliable, organized, and self-motivated
• Comfortable working in a primarily computer-based role with regular interaction with others

• None
• Full-time position
• Office-based role
• Mix of independent computer work and collaboration with leaders and staff

Exerts up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of Sedentary work. Light work usually requires walking or standing to a significant degree. Worker is exposed to extensive computer work.

• Associate degree or equivalent experience in business, healthcare, or administrative field.
• High school diploma with relevant experience may be considered
• Basic to intermediate computer skills (Microsoft Word, Excel, Outlook)

• Experience in a healthcare setting
• 1-2+ years experience with policy maintenance or software
• Familiarity with policies, procedures, or compliance processes
• Experience taking meeting minutes or supporting committees

Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues and are not a condition of employment.

This applies to both P&P and contracts. Contract review/drafting, etc. process will need to be defined – local attorney, paralegal, etc. A software will need to be chosen and implemented to improve this process. Currently Indidge only stores – others will track.

Equal Opportunity Employer
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