Accounting AP​/AR Clerk

DescriptionASSIGNED SHIFT:

8-hour shift (8:00 a.m. – 4:30 p.m.) but could be more or less and hours could be changed depending on the needs of The Glen. (assignment may vary)

Accounts Payable processing for all facilities;
Accounts Receivable – posting of deposits;
Gift Shop cash drawer;
Maintain office supplies

• Input all invoices into software program
• Maintain W-9’s and Certificates of Insurance for all vendors
• Issue checks as directed
• Match invoices to checks
• File checks and invoices by facility
• Review vendor statements and research unpaid invoices
• Close Accounts Payable on a monthly basis
• Prepare sales & use tax for all facilities
• Prepare 1099 forms at year end

• Make bank deposits using Express Deposit software
• Post System deposits in financial software
• Reconcile payment of and bill out Third-party Beauty and Barbershop transactions.
• Reconcile and bill out medical inventory items to correct payor type

Maintain deposit records/reconciliation

• Maintain inventory of print cartridges for all printers
• Order labels and ink cartridges for postage machine
• Coordinate payment with Receptionist when postage machine balance is replenished
• Responsible for bulk mail and business mail accounts with Post Office.

• Kitchen duties as assigned
• Assist CFO and Office Manager with various projects.

Other related projects, duties and responsibilities may be assigned as deemed necessary.

• Must be people-oriented individual, have good communication skills, and the ability to work with a diverse group of people.
• Must be able to work overtime as required.
• Well organized and self-motivated.
• Computer skills appropriate to job functions
• High School graduate
• General administrative and clerical skills
• Accounting knowledge of matching principal, capitalization rules, depreciation and amortization

• Must be able to fulfill job requirements in a high-energy, high-traffic area
• Must be able to lift/carry up to 50 pounds; push/pull up to 90 pounds.
• Extended periods of sitting, walking, standing, typing, bending, reaching

• Competitive pay-rates
• Group medical, dental and vision plans
• Supplemental Insurance available during open enrollment once a year
• Paid Time Off (PTO)
• Holidays on hire
• 403 (b) Retirement Plan