Accounts Payable Administrator

We are seeking an Accounts Payable / Supply Chain Administrator to support a large project team by managing invoice follow-up, payment tracking, and administrative coordination across supply chain, procurement, and finance functions. This is not a traditional Accounts Payable processing role. Instead, this individual will be responsible for ensuring invoices and payments continue moving through the approval process, proactively following up with stakeholders, and helping resolve outstanding issues.

The ideal candidate is organized, proactive, and comfortable communicating with senior-level stakeholders. Personality is critical for this role. The manager is open to candidates who are slightly under qualified technically if they demonstrate strong communication skills, urgency, curiosity, and follow-through.

This person will join a project-specific team of approximately 7-9 individuals and will have opportunities for growth into other project support, supply chain, or finance-related roles over time.

• 2+ years of experience in Accounts Payable, Procure-to-Pay (P2P), Project Accounting, Financial Administration, or a related function
• Understanding of the invoice approval and payment process, including purchase orders, invoice validation, approvals, and payment tracking
• Experience following up on outstanding invoices, approvals, or financial transactions
• Comfortable communicating with all levels of an organization, including directors, executives, and senior stakeholders
• Strong organizational skills with the ability to manage multiple priorities and follow through on open items
• Demonstrated sense of urgency, accountability, and proactive problem solving
• Experience using Microsoft Excel and Microsoft Office tools
• Ability to work cross-functionally with procurement, supply chain, operations, project teams, and finance organizations

• Experience supporting construction, industrial, EPC, energy, manufacturing, mission-critical, or data center projects
• Experience with ERP systems such as SAP, Oracle, JD Edwards, or similar platforms
• Experience supporting project reporting, cost tracking, financial controls, or supplier administration
• Experience working in fast-paced project environments with multiple vendors and stakeholders
• Supply chain or procurement administrative experience
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field