Facilities Operations Coordinator

Position Summary

The Facilities Operations Coordinator plays a key role in supporting the daily operations and administrative functions of the Facilities Department. This position is responsible for coordinating maintenance requests, tracking work orders, managing vendor communications, scheduling repairs and inspections, and maintaining accurate records of facility-related activities. The coordinator serves as a liaison between internal departments, external contractors, and facilities staff to ensure timely and efficient service delivery.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• 3 or more years of experience in office coordination or an Associate Degree in Facilitic Management, Business Administration, or related field preferred
• Excellent written and verbal communication
• Proficient in Microsoft Office Suite (Outlook, Excel, Word)
• Ability to prioritize tasks and manage time effectively
• Ability to work independently and as part of a team
• Strong customer service orientation and problem-solving skills

• Experience in managing budgets and expenses
• Experience working with vendors, contractors, and maintenance personnel
• Knowledge of workplace safety standards and regulations (e.g., OSHA compliance)

• Please attach cover letter, resume, transcript(s), and three references to application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

• Assist the Director of Facilities in day-to-day work activities of Facilities staff
• Issue work orders to maintenance staff, custodians, grounds, and helpers. Consult with director to coordinate jobs and make sure individuals are suitable for duties.
• Follow up on work orders to confirm completion. Advise the director on maintenance and repair problems.
• Manage special setups for campus events, activities and small projects.
• Orders keys for entire campus, and issue to employees. Keep records of keys issued to employees for each building on campus.
• Order supplies, issue supplies, and maintain sufficient stock of supplies for custodians, helpers, and maintenance repairmen, and assist in maintaining inventory of stock. Assist in delivering and picking up various material
• Reviews contracts and advises director on contract specifications and contents
• Prepare letters for intra university correspondence, prepare letters of correspondence to contractors and vendors prepare requisitions and work orders per request from faculty and staff
• Answer the telephone, take messages for and relay messages to the director and other facilities staff. Serves as receptionist for assigned work unit
• Services as clerical assistant to director, which may include keeping appointment schedule, preparing travel issuing directives to other on director's behalf, and relieving the director of administrative matters
• Performs other duties as assigned by the Director of Facilities and Risk Management or the Assistant Director.