Senior Project Manager - Mechanical Construction

Job Description

The Senior Project Manager will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.

Manage safety compliance and foster a culture of safety: conduct regular site walkthroughs and inspections to proactively identify risks; ensure full site safety compliance by overseeing all required safety activities, including site‑specific safety plans, audits, toolbox talks, and pre‑task planning; maintain proficiency in Industry Safe and reinforce best practices across all teams.

Review, organize, and distribute contract documents (drawings, specifications, schedules, RFIs, construction bulletins, etc.) and shop drawings/submittals to appropriate team members; maintain accurate logs and ensure all documentation is tracked and up to date; draft, submit, and actively track RFIs and corresponding responses to keep projects moving forward; attend field coordination meetings and clearly communicate outcomes through detailed meeting notes; administer project‑specific quality control programs and compile all required documentation;

maintain and update progress drawings and as‑built drawings throughout the project lifecycle; manage project closeout documentation, including O&M manuals, startup reports, training, and punch lists; review and interpret project documents, proactively identifying and communicating questions or issues.

Identify scope changes early, develop pricing, and negotiate change orders to protect project success and profitability.

Provide accurate duration and task input to support the development of the overall project schedule; develop and communicate short‑term schedules to general contractors and subcontractors; review project schedules regularly and provide feedback to keep timelines on track; create and manage weekly/bi‑weekly work plans that drive project progress; adjust work plans as needed and communicate changes effectively to all stakeholders; collaborate with manpower coordinators to forecast, plan, and manage labor needs;

actively participate in weekly manpower and labor coordination meetings.

Maintain and update equipment procurement logs to ensure visibility and accountability; manage and track tool and equipment rentals to optimize cost and efficiency; order equipment and coordinate shipping schedules with the Purchasing Department to align with project timelines.

Collaborate with suppliers, vendors, and subcontractors to develop accurate and competitive estimates; prepare detailed estimates using estimating software; participate in pre‑bid, page‑turn, project turnover, and preplanning meetings; assist in preparing clear and comprehensive scope/proposal letters.

Track and report labor productivity weekly using accounting software while leading PDCA improvement efforts; monitor and communicate project financial status, including risks and opportunities; ensure all cost changes are captured and communicated across subcontractors, vendors, and suppliers; manage project billings to ensure accuracy, timeliness, and positive cash flow; proactively address collection issues, including lien rights and customer communications; prepare for and lead monthly PM reviews, clearly presenting financials, progress, and key updates.

Develop, build, and maintain relationships: build strong, lasting relationships with key clients, including owners and general contractors; support sales process: develop industry relationships to support future project opportunities and sales growth; represent the company at customer events and outings; communicate company capabilities and value to potential clients for future work and change orders; support division sales goals and actively manage key accounts.

Support additional responsibilities as required, adapting to project needs and priorities.

• Associate’s degree in a technical field required
• Bachelor’s…