Project Manager II - Mechanical Construction

This individual will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.

• Conduct regular site walkthroughs and inspections to proactively identify risks
• Ensure full compliance with all safety requirements, including site-specific plans, audits, toolbox talks, and pre-task planning, while maintaining proficiency in Industry Safe

Review, organize, and distribute all contract documents (drawings, specifications, schedules, RFIs, construction bulletins, etc.) and shop drawings/submittals to key stakeholders, including project teams, subcontractors, fabrication shops, and vendors

• Track and log all document control activities to maintain accuracy and accountability
• Draft, submit, and manage RFIs, ensuring timely follow-up and resolution
• Attend field coordination meetings and provide clear, concise meeting documentation
• Administer project-specific quality control programs and maintain all supporting documentation
• Manage and update progress drawings and as-built documentation throughout the project lifecycle
• Oversee project closeout processes, including O&M manuals, startup reports, owner training, and punch list completion
• Thoroughly review project documents and proactively communicate questions or discrepancies with the project team

• Identify, price, and negotiate change orders to support project success

• Provide duration/task information to general contractor in development of overall project schedule
• Provide basic schedule to general contractor and subcontractors
• Review overall project schedule and provide feedback to general contractor as needed
• Develop weekly/bi-weekly work plans to support and drive overall schedule.
• Modify work plans and communicate as needed
• Review, communicate and manage labor requirements with Manpower coordinator. Attend weekly manpower/labor meetings

• Maintain accurate and up-to-date equipment procurement logs
• Manage and track tool and equipment rentals to ensure availability and cost control
• Order equipment and coordinate shipping schedules in partnership with the Purchasing Department

• Collaborate with suppliers, vendors, and subcontractors to develop accurate project estimates
• Prepare detailed estimates using industry-standard estimating software
• Participate in pre-bid, page-turn, project turnover, and preplanning meetings as required
• Assist in preparing scopes of work and proposal documentation

• Manage, track, and report labor productivity on a weekly basis using accounting software while ensuring PDCA processes are completed
• Track, update, and communicate project financial status, risks, and opportunities using accounting software
• Maintain clear communication with subcontractors, vendors, and suppliers to ensure all project cost changes are captured and current
• Assemble and submit project billings accurately and on time while supporting positive cash flow
• Track, monitor, and resolve collection issues, including lien rights management and customer communication
• Prepare for and actively participate in monthly PM reviews by presenting project financials, status updates, and key project insights

• Build and sustain strong relationships with key clients, including owners and general contractors

• Establish and strengthen industry relationships to support future project sales growth
• Attend customer outings, networking events, and industry functions to build client connections
• Communicate company capabilities, expertise, and interest to potential customers for future projects and change orders
• Support division sales goals and strategically manage key client accounts

• Perform additional tasks and responsibilities as needed based on project-specific conditions and business needs

• Associate’s degree required in a technical field
• Bachelor’s degree preferred in a technical field
• 5+ years of experience and knowledge within the building and construction industry
• Strong understanding of mechanical systems and how they apply to construction projects
• Ability to read, interpret, and apply construction documents effectively
• Working knowledge of business administration and management principles
• Knowledge of design techniques, tools, and engineering principles
• Proficient in Microsoft Office Suite
• Strong knowledge of estimating software
• Working knowledge of computer-aided design (CAD) software
• Advanced knowledge of Harris accounting, project, and labor management software
• Experience using project management software such as MS Project, SharePoint, Procore, or similar platforms
• Project Management Professional (PMP) certification a plus
• OSHA 30 certification a plus
• LEED accreditation or…