Senior Project Manager - Mechanical Construction

Job Description:

The Senior Project Manager will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained.

Manage Safety Compliance and foster a culture of safety:

• Conduct regular site walkthroughs and inspections to proactively identify risks

• Ensure full site safety compliance by overseeing all required safety activities, including site-specific safety plans, audits, toolbox talks, and pre-task planning

• Maintain proficiency in Industry Safe and reinforce safety best practices across all teams

Document Control and Review:

Review, organize, and distribute contract documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members (e.g., project team, subcontractors, fabrication shop, and vendors)

• Maintain accurate logs and ensure all documentation is tracked and up to date

• Draft, submit, and actively track RFIs and corresponding responses to keep projects moving forward

• Attend field coordination meetings and clearly communicate outcomes through detailed meeting notes

• Administer project-specific quality control programs and compile all required documentation

• Maintain and update progress drawings and as-built drawings throughout the project lifecycle

• Manage project closeout documentation, including O&M manuals, startup reports, training, and punch lists

• Review and interpret project documents, proactively identifying and communicating questions or issues

Manage Scope of Work:

• Identify scope changes early, develop pricing, and negotiate change orders to protect project success and profitability

Basic Schedule Management and Field Resources:

• Provide accurate duration and task input to support development of the overall project schedule

• Develop and communicate short-term schedules to general contractors and subcontractors

• Review project schedules regularly and provide feedback to keep timelines on track

• Create and manage weekly/bi-weekly work plans that drive project progress

• Adjust work plans as needed and communicate changes effectively to all stakeholders

• Collaborate with manpower coordinators to forecast, plan, and manage labor needs

• Actively participate in weekly manpower and labor coordination meetings

• Maintain and update equipment procurement logs to ensure visibility and accountability

• Manage and track tool and equipment rentals to optimize cost and efficiency

• Order equipment and coordinate shipping schedules with the Purchasing Department to align with project timelines

Estimation:

• Collaborate with suppliers, vendors, and subcontractors to develop accurate and competitive estimates

• Prepare detailed estimates using estimating software

• Participate in pre-bid, page turn, project turnover, and preplanning meetings

• Assist in preparing clear and comprehensive scope/proposal letters

Financial Management:

• Track and report labor productivity weekly using accounting software while leading PDCA improvement efforts

• Monitor and communicate project financial status, including risks and opportunities

• Ensure all cost changes are captured and communicated across subcontractors, vendors, and suppliers

• Manage project billings to ensure accuracy, timeliness, and positive cash flow

• Proactively address collection issues, including lien rights and customer communications

• Prepare for and lead monthly PM reviews, clearly presenting financials, progress, and key updates

Develop, Build & Maintain relationships:

• Build strong, lasting relationships with key clients, including owners and general contractors

Support Sales Process:

• Develop industry relationships to support future project opportunities and sales growth

• Represent the company at customer events and outings

• Communicate company capabilities and value to potential clients for future work and change orders

• Support division sales goals and actively manage key accounts

• Support additional responsibilities as required, adapting to project needs and priorities

• Associate’s degree in a technical field required

• Bachelor…