Billing Specialist

Description We are looking for a detail-oriented Billing Specialist to join our team on a contract basis in Shrewsbury, Massachusetts. In this role, you will play a key part in managing accounts receivable and ensuring accurate and timely invoicing for completed projects. This position offers an opportunity to contribute to the efficiency of billing processes and collaborate closely with project management and customers.

Responsibilities:

- Prepare and issue approximately 400 invoices each month in collaboration with project management for completed work.

- Monitor and update billing statuses for a backlog of over 400 completed projects.

- Communicate with customers to obtain purchase orders and change order approvals as needed.

- Generate quotes for Police Details and Outages on a weekly basis.

- Verify job closures to ensure all completed work and billable costs are accounted for in invoices, including work outside the original scope.

- Conduct job cost reviews prior to invoicing, ensuring accurate posting of costs for time and materials jobs and addressing profitability concerns with project managers.

- Organize bi-monthly billing meetings with project managers, including scheduling and sharing reports with relevant stakeholders.

- Manage accounts receivable collections for specific customers and project managers, following established collection processes.

- Maintain organized records of billing reports and meeting notes in shared directories.

- Support project management by ensuring all billable activities are captured and reconciled before invoicing. Requirements - Proven experience in accounts receivable, billing functions, and cash applications.

- Strong knowledge of commercial collections processes and practices.

- Excellent organizational skills and attention to detail.

- Ability to effectively communicate with customers and internal teams.

- Proficiency in managing high volumes of invoices and billing reports.

- Familiarity with reviewing job costs and ensuring accurate posting for invoicing.

- Experience with collaborative tools and shared directories for report management.

- Capable of handling multiple tasks and deadlines in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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