Records Management Specialist (Archives

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform.

In return, we’ll help you build a career that you can feel passionate about.

We are seeking a detail-oriented Records Management Specialist/Archivist to support the organization, maintenance, and retrieval of critical archived records and documentation. In this role, you will ensure archived materials are accurately cataloged, securely stored, and readily accessible when needed.

The ideal candidate has strong organizational skills, experience managing records or documentation, and a commitment to maintaining data integrity and regulatory compliance.

• Organize, maintain, and manage archived records in a secure, controlled-access environment.
• Receive, review, and archive study documentation, reports, quality records, and supporting materials.
• Verify the completeness and accuracy of documents submitted for archival storage.
• Maintain inventory systems, indexes, and tracking tools to support efficient storage and retrieval of records.
• Retrieve archived materials in response to internal requests while maintaining document security and chain of custody.
• Digitize archived materials through scanning and electronic document management processes.
• Coordinate the transfer, shipment, and long-term storage of archived records.
• Support compliance with applicable procedures, regulatory requirements, and documentation standards.
• Assist with the development and maintenance of archive-related procedures and best practices.
  
  Monitor archive supply inventory and coordinate procurement of storage materials as needed.
• Maintain a clean, organized, and efficient archive workspace.
• Provide additional administrative and records-management support as required.

• Associate degree in Business Administration, Records Management, Library Science, Information Management, or a related field required. Bachelor's degree in a related discipline, preferred.
• 1-3 years of experience in records management, document control, archives administration, regulatory documentation, or a related field preferred.
• Experience working in a regulated environment, strongly preferred.
• An equivalent combination of education and experience will be considered.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office applications and database systems.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

The pay range for this position is $27-$33/hour. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, certifications, and location.

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market.

Each year approximately 300 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities.

Utilizing this broad portfolio of products and…