Administrative Assistant

Job Opportunities

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In the Town of Shrewsbury, we believe that diversity, equity, inclusion, and belonging are the cornerstones of a vibrant and forward-thinking community. We are committed to fostering a workplace where every individual feels valued, respected, and empowered to bring their full, authentic selves to work each day. Our goal is to create an environment where diverse perspectives drive creativity, growth, and innovation, enriching both our organization and the community we serve.

We proudly provide equal employment opportunities to all, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic. We encourage applications from individuals of all backgrounds and are dedicated to cultivating an inclusive culture that celebrates differences and champions equality.

Join us, and help us build a future that embraces everyone.

PLEASE NOTE:

The Town of Shrewsbury does not have an electronic job application process (per se). We do allow applicants to download our job descriptions, and email their resumes for open and active positions ONLY. Interested applicants are NOT ENCOURAGED to submit unsolicited resumes. At this time the only permissible formats for resumes are .PDF, .DOC, and .DOCX.

Hiring Range: $56,341.49 to $59,790.04 Annually (DOQ)

Summary:

The Town of Shrewsbury is looking for an energetic, detail-loving Administrative Assistant to serve as the heart and hustle of our Recreation Department! Driven by our strategic goal to build a Thriving and Prosperous community through top-tier recreation, rich cultural experiences, and vibrant local connections, this role puts you right at the center of what makes Shrewsbury a premier place to live, play, and grow.

If you love variety, thrive on solving puzzles, and want to be the friendly face behind our favorite town events, this is your backstage pass!

Sitting right at the heart of the action, you’ll keep departmental operations moving smoothly, managing program registrations, facility permitting, bi-weekly payroll, accounts payable, and essential meeting support for Town boards. Working alongside dynamic municipal teams, you’ll gain hands‑on experience across local government administration, financial reconciliation, and public relations. It’s an exceptional foundation for ongoing professional development, allowing you to level up your project management skills while seeing your daily work turn into direct, meaningful impacts and real smiles across the community!

• Serve as the primary administrative point of contact, providing front‑line public assistance, issuing facility and field permits, managing program registrations, and maintaining key usage schedules.
• Handle accounts payable, process weekly payroll, manage purchasing cards, issue invoices, deposit receipts, and reconcile accounts with the Finance Department.
• Design program visual materials, update the Town website and social media, coordinate seasonal guides, and manage public notices.
• Assist with bid procurement documents, compile public notices, and provide administrative support to Town boards and commissions (including agenda preparation and minute‑taking).
• Maintain departmental databases, generate usage and sales reports, and assist with special events or facility operations as needed.

• Associate’s degree in Business Administration or a related…