Freight & Brokerage Coordinator

Freight & Brokerage Coordinator

Are you interested in contributing to a family-owned organization whose mission is to radically love and influence lives? As a Freight & Brokerage Coordinator, you will play a pivotal role in the effectiveness of our Sidney yard and will ensure the smooth and compliant movement of shipments by truck or rail, including international shipments. If you are organized, detail-oriented and are good working with people, we'd love to meet you!

This position is located onsite at our Sidney, Nebraska lumber yard and office.

Compensation:

As a Freight & Brokerage Coordinator, you will:

• Create physical or online Bill of Ladings (BOL) for all shipments, ensuring compliance with customs and international trade regulations.
• Accurately declare goods, classification codes, and fulfill any additional customs requirements.
• Prepare all necessary paperwork for drivers, including special instructions, maps, phone numbers, and customs-related documentation for international shipments.
• Contact customers before shipments leave the yard to gather customs-related information and documentation, ensuring import/export regulation compliance.
• Ensure the accuracy of shipping information, obtain driver signatures, and update the system with load ticket information.
• Forward BOL copies to customers, especially for international shipments, meeting their importation needs.
• Collaborate with managers to schedule loads, aligning with customs clearance processes.
• Provide instructions to drivers and yard personnel regarding customs-specific requirements for international shipments.
• Act as the main point of contact for trucking calls, handling customs-related inquiries and providing guidance to drivers and dispatchers on customs clearance procedures.
• Collaborate with managers to optimize customs compliance and truck capacity for back orders, ensuring efficient utilization for international shipments.
• Update customer websites with shipping information, including customs-related details, tracking numbers, and expected delivery dates.
• Ensure products are in stock for customer pickup, review customs documentation submitted by drivers, and ensure compliance with SOPs for international shipments.
• Receive and process paperwork from drivers on shipments, following SOPs, and reviewing customs documentation for compliance.
• Collaborate with receiving yard employees to ensure accurate documentation for inbound rail shipments.
• Conduct carrier onboarding, including evaluating carrier qualifications, negotiating contract terms, and ensuring compliance with company standards.
• Provide accurate rail and trucking freight quotes by analyzing shipment requirements, calculating costs, and communicating quotes to relevant teams.
• Review, validate, and approve/dispute carrier and rail invoices, maintaining records of the billing process.
• Manage data and maintain a comprehensive database of approved carriers, rates, and performance metrics.
• Collaborate with various departments and external stakeholders to resolve issues, negotiate terms, and provide shipping cost information.
• Stay informed about industry regulations and compliance standards, ensuring carriers adhere to safety and legal requirements.
• Verify that yard receiving reports match the incoming BOL and forward this information to the Inventory department, ensuring customs-specific information is accurately reported.
• Canada & Mexico Shipments (where applicable):
• Manage all export paperwork and border crossing documents, working with vendors and freight forwarders.
• Maintain knowledge of evolving customs regulations and export requirements for international shipments to Canada and Mexico.
• Oversee the customs clearance process for shipments to Canada and Mexico, resolving any customs-related issues to ensure smooth border crossing.
• Provide customs-related support during phone backup, assisting with customs inquiries, documentation, and compliance.
• Attend daily shipping meetings and share customs clearance updates and insights to keep the team informed about international shipping compliance.
• Perform any other responsibilities assigned by management.

Qualifications:

Education:

Minimum Requirement High School Diploma or equivalent. Community college or technical diploma an asset.

Experience:

Minimum Requirement is 5 years proven logistics/dispatch experience. Minimum Requirement is 3 years proven in Export processes. Knowledge of lumber shipping and/or forestry product shipping preferred.

Benefits

• In addition to competitive pay, we offer a comprehensive benefits package including:
• Health, dental, and vision insurance (with HRA and FSA)
• 401(k) with company match
• Short and long-term disability insurance
• Life insurance
• Paid holidays and generous paid time off
• Professional development opportunities
• Employee assistance and employee/community hardship programs

Bell Lumber & Pole is an equal opportunity employer.

Bell Lumber & Pole is proud to be an equal-opportunity workplace and is an affirmative action employer. We are committed to equal…