Administrative Assistant- Building Level

Starting Date: Aug 1, 2026

Sidney City Schools

Administrative Assistant

Longfellow Primary

8 hpd

Reports to:
Building Principal

Job Objective: Performs secretarial, receptionist, and office management functions for the school building. Uses each contact with the public as an opportunity to promote a positive impression of the school district.

Minimum Qualifications:

• High School diploma or equivalent.
• Post‑secondary secretarial or business school graduate if preferred.
• Meets all mandated health requirements.
• Provides documented evidence of a clear criminal record.
• Proficient in office procedures, protocol, and the use of business equipment.
• Proficient in word processing, spelling, and the correct use of grammar.
• Demonstrates the ability to achieve proficiency in data entry and the use of educational management software.
• Skilled in bookkeeping functions and mathematical computations.
• Understands basic first aid procedures.
• Demonstrates maturity and the ability to work with students and their families.
• Meets all prerequisite qualifications to be bonded.

Domain 1:
Planning, Preparation, and Delivery of Service

• Organizes, manages, and performs administrative support functions necessary to maintain the daily operations of Sidney City Schools.
• Performs work requiring independent judgement and discretion.
• Gathers and organizes material required to keep the school principal informed of pertinent issues.
• Organizes and maintains a functional filing system that ensures the safe retention of office records. Protects the confidentiality of privileged information.
• Types correspondence, memos, and other documents.
• Ensures that all reports are submitted on time.
• Strives to develop rapport with students, staff, parents, and the public. Responds to requests and complaints promptly and tactfully. Is receptive to constructive suggestions. Respects the personal confidences and privacy needs of individuals.
• Helps with the preparation of materials for the opening and closing of school.
• Processes incoming, outgoing, and interoffice mail. Sends and receives faxes. Distributes notices, forms, directives, etc. Maintains staff mail boxes.
• Prepares requisitions. Receives and signs for deliveries. Notifies recipients about the arrival of packages.
• Collects, verifies, enters, and maintains Comprehensive Informational Management System (CIMS) and Educational Management Information System (EMIS) data as directed.
• Updates, duplicates, and collates student and teacher handbooks.
• Helps with the preparation of the school newsletter (e.g., type, edit, mail, etc.)
• Collects and maintains medical emergency authorization forms. Maintains an up‑to‑date parent/guardian file. Notifies parents or guardians when a student becomes ill or injured. Prepares and maintains accident reports.
• Maintains up‑to‑date attendance policy information. Helps ensure that the district's attendance policies are uniformly enforced.
• Oversees the sign‑in/​out register. Processes early dismissal requests. Verifies questionable requests.
• Prepares daily attendance records that complies with the Ohio Revised Code.
• Prepares and distributes a daily absentee list.
• Maintains a file of notes from absent students. Contacts parents or guardians to check on students when the office has not been notified. Mails written notification of absences to parents when contact cannot be established.
• Prepares admission and withdrawal records. Processes transcripts. Prepares permanent records, class schedules, etc.
• Provides school information to new residents when requested. Helps with the enrollment of new students (e.g., verify residence, assign number, etc.).
• Helps screen, prepare, and present daily announcements.
• Assists with the coordination of school programs (e.g., student orientations, open houses, parent conferences, student recognition activities, etc.)
• Provides assistance to other departments as directed.
• Operates all office equipment. Monitors and arranges for equipment maintenance.
• Consults with the technology coordinator and/or data acquisition site as needed to ensure the proper operation of the computer system.
• Keeps current with advances in office computer technology and software improvements.…