Secretary - Job #1675

Position Type:

Office Clerical/Secretary

Date Posted:

7/28/2026

Location:

Human Resources Department

Date Available:

Hiring Now

Closing Date:

Until Filled

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Located in beautiful southeast Arizona, Sierra Vista Unified School District is seeking passionate, dedicated individuals to join our PreK-12 team!

Award-Winning District
* 5 Outstanding Schools
* Competitive Salaries
* Incentives
* Paid Holidays & Leave
* Exceptional Employee Benefits & Resources
* Culture of Caring & Support

Apply Today & Make a Difference in Students' Lives.

QUALIFICATIONS

* High School Diploma or equivalent

* Minimum of two years of experience in an office with considerable public contact or an equivalent combination of experience, education, and/or training that demonstrates desired knowledge, skills, and abilities

* Two years of administrative assistant experience and/or experience in an educational institution or human resources setting, preferred

* Working knowledge of computer word-processing and Microsoft Office applications, and Google.

* Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

* Ability to obtain and maintain Arizona Notary through the State of Arizona.

KNOWLEDGE,

SKILLS AND ABILITIES

* Strong organizational and record-keeping skills.

* Ability to communicate effectively verbally and in writing

* Ability to follow written and/or verbal instructions.

* Ability to demonstrate interpersonal and problem-solving skills.

* Ability to demonstrate exceptional customer service skills

* Ability to maintain accurate records and reports.

* Ability to work independently and as a member of the team.

* Ability to function in a fast-paced and high-pressure work setting.

* Ability to operate computer equipment for email communications, word processing, data management, and other assigned tasks as related to the position.

* Ability to operate standard office and computer equipment and database software programs.

* Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.

* Ability to work cooperatively and courteously with staff, students, parents, and community members.

* Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.

* Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.

* Perform all duties in accordance with Federal and State laws, district procedures, and Board policies, including mandatory reporting procedures.

Disclaimer: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

* Perform confidential and routine Secretary assignments for the Office of Human Resources, applying knowledge of HR processes and school district policies and procedures applicable to the function.

* Complete secretarial duties, including greeting visitors, answering telephones and inquiries, and providing information relevant to the department.

* Maintain HR department emails and calendar, arrange appointments, conferences, and meetings as requested.

* Prepare agendas, various state and federal reports, and other resources for the Human Resources Department.

* Process incoming correspondence and mail, compose correspondence independently, and produce department-related communications.

* Manage Electronic Personnel Action Requests, positions, and vacancies, aligned with office processes.

* Prepare and submit the Personnel Actions Report for each scheduled meeting of the Governing Board and compose correspondence based on Governing Board decisions. Prepare and submit Agenda Item(s) as requested.

* Complete responsibilities related to new hires, transfers, and employees leaving the district, aligned with office processes.

* Assist with tracking and related communications for FMLA, ADA, and Leave of Absence requests, aligned with office processes.

* Complete requests for information and transmission of information regarding unemployment compensation and employee verifications.

* Perform data entry to maintain employee information in the appropriate district software.

* Generate purchase requisitions for the Office of Human Resources and maintain budget records for purchases.

* Prepare supply requests and work orders.

* Follow confidential practices and procedures related to personnel file storage and retention.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is…