Senior Project Accountant

Gregg Drilling, LLC, 2100 Goodyear Rd, Benicia, California, United States of America

Gregg Drilling, LLC, 2726 Walnut Avenue, Signal Hill, California, United States of America

Posted Friday, August 21, 2026 at 7:00 AM

Job Title:Senior Project Accountant Gregg

Job Summary:
The Senior Project Accountant is responsible for the financial administration, reporting, and compliance of multiple construction/drilling projects from project setup through closeout. This position serves as a critical business partner to Project Managers by ensuring project accounting activities are completed accurately, timely, and in accordance with contract requirements, company policies, and accounting standards.
The Senior Project Accountant must possess a thorough understanding of construction accounting, job costing, owner contracts, billing requirements, subcontract administration, certified payroll compliance, and project financial reporting. This role also provides leadership, training, and support to Project Accountants while promoting consistency and continuous improvement across project accounting functions.

This role can hybrid or remote, depending on location.

• Train, mentor, and support Project Accountants to promote high-quality work and professional growth.
• Serve as a subject matter expert for construction accounting processes and procedures.
• Review work for accuracy and provide coaching and corrective guidance as needed.
• Promote standardization, process improvement, and best practices across the accounting team.
• Foster collaboration and knowledge sharing between Accounting, Operations, and Project Management.
• Other duties as assigned

• Maintain a working knowledge of owner contracts and independently identify accounting, billing, retention, reporting, labor compliance, and certified payroll requirements.
• Ensure accounting activities are performed in accordance with contract terms and project-specific requirements.
• Track and ensure receipt of fully executed owner contracts, subcontracts, purchase agreements, and change orders.
• Review contract documents to identify project-specific billing requirements and compliance obligations.
• Support setup and maintenance of subcontracts, purchase agreements, and professional service agreements.
• Verify compliance with California lien laws, contractual notice requirements, insurance, bonding, and documentation requirements.
• Ensure Exhibit A and other contract exhibits align with project scope, contract values, taxes, bonds, and insurance requirements.

• Perform project setup within Sage 300 CRE, including Job Cost, Contracts, and Accounts Receivable modules.
• Generate and/or enter original project estimates and budgets to align with executed contracts.
• Enter estimate transfers and maintain project budgets throughout the project lifecycle.
• Set up and maintain subcontract commitments within Sage.
• Review and maintain committed costs to ensure accuracy and completeness.
• Process owner and subcontract change orders and ensure reconciliation to modified contract values.
• Verify all project financial data ties accurately to contract values and approved changes.
• Maintain an in-depth understanding of project costs, cost coding structures, and job cost reporting.

• Perform monthly job cost analysis and reconciliation in collaboration with Project Managers.
• Review project cost reports and identify inaccuracies, omissions, or unusual cost trends.
• Prepare and process job cost reclassification entries as needed.
• Update and maintain missing cost reports to support month-end close activities.
• Monitor project financial performance, committed costs, cost-to-complete estimates, and budget variances.
• Provide financial insights and recommendations to Project Managers and Operations leadership.
• Participate in monthly Work-in-Progress (WIP) meetings and weekly project review meetings.
• Maintain a working knowledge of WIP reporting and project profitability analysis.

• Partner with Project Managers to ensure billings are prepared accurately and submitted timely in accordance with contract requirements.
• Maintain a working knowledge of AIA billing formats, unit-price contracts, lump-sum contracts, and project-specific billing requirements.
• Understand and support field billing processes and related documentation requirements.
• Prepare, review, and submit owner billings through Sage and external customer platforms as required.
• Verify supporting documentation required for billing submissions is complete and compliant.
• Monitor accounts receivable aging and coordinate collection efforts on assigned projects.
• Follow up with customers regarding outstanding invoices and payment delays.
• Document collection activities and elevate unresolved issues to management when appropriate.
• Coordinate with Project Managers and customers to resolve billing disputes.